Accounts Payable Coord

Position Overview: 

The Accounts Payable Coordinator for the local division is responsible for processing the divsion’s invoices to prepare them for approval and authorization by production personnel. This position supports the division’s operations by ensuring efficient invoice processing, avoiding duplication, overbudget or overpayments. 

Reporting Relationship: 

• Reports To: Local VP of Operations and/or Division President
• Supporting role to corporate accounting department via the Accounts Payable Manager.

Duties and Responsibilities:

• Obtains division invoices from the mail or by contacting vendors/sub-contractors for processing.
  1. Invoices are verified for validity and checked for overbudget. Each invoice is stamped with the coding stamp and the vendor number, job number and, if determinable, the phase codes are written with related dollar amount to be paid. 
  2. If the invoice is overbudget, then the coordinator attaches a Variance Purchase Order (VPO). 
  3. Organizes invoices and reports by subdivision for distribution to proper production personnel prior to weekly production meeting. 
  4. Submits all invoices for processing to corporate accounting department,
• Prepares weekly VPO Determination Report of job costs. 
• Updates vendor information and controls compliance with the established insurance requirements.
•  Maintains job status, budgets, pipeline dates, and accurate and complete files of all documentation.            
• Perform other duties sanctioned by management. 

 Required Knowledge/Education/Skills:

• High school diploma, 
• Minimum of 1 year clerical accounting experience. 
• Intermediate level knowledge with Microsoft products such as Excel and Word
• Ability to multi task
• Strong organization and communication skills.

Work Conditions/Physical Requirments:

• Works in office environment for the most of time, may include field visits. 
• Must be able to remain in a stationary position up to 75% of time,
• Must occasionally move about inside the office to access file cabinets, office equipment, and printer.
• EEO Employer