CONTRACT ADMIN

Title: Contract Admin

Department: Risk Management

Direct Reports: N/A

Location: Bridgewater, MA

Status: Full Time/Exempt

Years of Experience: 3-5

Job Title: 

• Contract Admin

Who we are: 

 Callahan Construction Managers is a full-service construction management company based in Bridgewater MA, with regional offices in White Plains, NY. Callahan has served the New England and Northeast regions as a family business for over 70 years. As one of the region’s largest open shop construction firms, Callahan provides a wide range of preconstruction and construction management services to local, regional, and national clients. Callahan enforces a high quality and innovative approach to all projects, including multi-family residential, senior housing, affordable housing, hospitality, life sciences, corporate office, educational, retail and other markets. Visit www.callahan-inc.com for more information.

Description:

We are seeking a Contracts Administrator to manage the lifecycle of construction contracts, ensuring they are legally compliant, financially sound, and aligned with project goals. They act as a critical link between project managers, legal teams, and subcontractors. 

Core Responsibilities

• Contract Lifecycle Management: Drafting, reviewing, and processing subcontracts, purchase agreements, and other legal documents.
• Compliance & Risk Mitigation: Ensuring all terms meet legal, regulatory, and safety standards while identifying potential financial or liability risks.
• Documentation & Record-Keeping: Maintaining organized digital and physical files for contracts, legal documents and correspondence.
• Financial Administration: Communicating with the accounting team to identify edits to payment terms as they relate with contractual terms.
• Stakeholder Liaison: Serving as a point of contact for external vendors and internal departments to resolve contract discrepancies or disputes. 

Required Skills & Qualifications

• Education: A Bachelor’s Degree in Construction Management, Business Administration, or Finance is desired. Paralegal or similar contracts experience may be substituted for education requirements.
• Experience: Requires 3–5 years of experience in the legal, construction or engineering industry.
• Contract Knowledge: Proficiency with standard industry forms, such as AIA (American Institute of Architects) documents.
• Technical Proficiency: Experience with Procore, Docusign, Bluebeam, and ERP systems (e.g., SAP or Oracle).
• Soft Skills: High attention to detail, exceptional organization, and strong communication and analytical skills. 

 All qualified applicants will be afforded equal opportunity. There shall be no discrimination based on race, color religion, sex, sexual orientation, gender identity, national original or on an applicant’s status as a protected veteran or as individual with a disability.