Job Title: Project Coordinator

Department: Siyeh Admin

Reports To: Siyeh Corporation Operations Manager

POSITION SUMMARY

The Project Coordinator supports the planning, execution, and successful completion of projects across the organization. This role works closely with the Operations Manager, project teams, and external stakeholders to coordinate activities, track progress, and ensure projects remain on schedule, within scope, and aligned with organizational and funding requirements. The Project Coordinator also supports projects funded by federal and state grants, with a focus on documentation, reporting, compliance, and coordination.

Key Responsibilities

Project Coordination & Administration

Assist with project planning, scheduling, task tracking, and resource coordination
Track project milestones, deliverables, budgets, and timelines to support on-time and on-budget completion
Maintain accurate and up-to-date project documentation, files, and status reports
Coordinate project meetings, prepare agendas, distribute materials, and document meeting notes and action items
Serve as a point of contact for project team members and stakeholders, facilitating clear and timely communication
Monitor project risks, issues, and dependencies; escalate concerns to management as appropriate
Support project updates, change tracking, and communication efforts
Ensure project activities comply with organizational policies, procedures, and standards

Grant-Funded Project Support

Support projects funded by federal and state grants, ensuring activities align with approved scopes of work and funding requirements
Assist with grant management activities, including tracking reporting deadlines, required deliverables, and compliance obligations
Track grant-funded project budgets and expenditures in coordination with finance and project staff
Support grant drawdowns and reimbursement requests by gathering required documentation and ensuring timely submission
Maintain organized grant files, correspondence, and supporting documentation in compliance with record retention requirements
Assist with preparation for grant monitoring visits, audits, and compliance reviews
Monitor grant-related risks or compliance issues and escalate concerns as needed

Vendor & External Coordination

Assist with vendor coordination, contract documentation, and deliverable tracking when applicable
Support communication with funding agencies, partners, and external stakeholders as directed

Required Qualifications

Associate’s or bachelor’s degree in business, project management, public administration, or a related field (or equivalent combination of education and experience)
1–3 years of experience in project coordination, project administration, or a related role
Strong organizational, time management, and prioritization skills
Excellent written and verbal communication abilities
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to manage multiple tasks in a fast-paced environment

Preferred Skills & Competencies

Familiarity with project management tools such as Smartsheet, MS Project, Asana, or similar systems
Basic understanding of project management methodologies (Agile, Waterfall, or hybrid)
Knowledge of federal and state grant processes, including reporting, drawdowns, and compliance requirements
Attention to detail with strong problem-solving and follow-through skills
Ability to work effectively with cross-functional teams and diverse stakeholders
Customer service–oriented mindset with adaptability and a willingness to learn

Work Environment

Primarily office-based with regular interaction across departments and external partners
May involve managing multiple projects and deadlines simultaneously

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