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Position Summary
We are seeking a dynamic, highly organized, and motivated Administrative Coordinator to support our Purchasing, Sales, Production Planning, and Logistics operations. This role is ideal for someone who enjoys working in a fast-paced manufacturing environment, communicates effectively with customers and suppliers, and thrives in a collaborative team.
Key Responsibilities
- Serve as the primary administrative contact for customers, suppliers, freight providers, and internal departments.
- Process customer orders and purchase orders from receipt through completion.
- Coordinate order fulfillment and monitor delivery schedules.
- Track inventory levels and ensure material availability.
- Schedule inbound and outbound shipments with transportation providers.
- Prepare shipping documentation and coordinate domestic and international freight.
- Support import and export documentation and customs compliance.
- Maintain accurate ERP records and production-related data.
- Assist Purchasing, Sales, Production, and Management with administrative tasks.
- Continuously improve administrative processes and support operational excellence.
Qualifications
- Associate's degree or equivalent business education preferred.
- 3+ years of experience in administration, customer service, purchasing, logistics, or supply chain within a manufacturing environment.
- Experience with import/export processes and transportation coordination is preferred.
- Knowledge of customs documentation is considered an asset.
- Experience working with ERP systems, preferably Microsoft Dynamics 365.
- Strong Microsoft Office skills, particularly Excel and Outlook.
- Excellent organizational and time-management skills.
- Ability to prioritize multiple tasks in a dynamic manufacturing environment.
- Strong attention to detail and commitment to accuracy.
- Self-motivated, dependable, and proactive.
- Excellent written and verbal communication skills in English.
- Spanish language skills are a plus.
What We Offer
- Opportunity to join an exciting manufacturing start-up backed by experienced international owners.
- A stable, full-time position with long-term career growth.
- Competitive compensation.
- Comprehensive benefits package.
- Paid time off and company holidays.
- Collaborative and supportive team environment.
- Opportunities for professional development and advancement.
- The chance to help shape the future of a growing American manufacturing company.
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