Business Administrator II

Agency

Department

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, nine state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$4,180.17 - $7,500.00 per month commensurate with experience.

Job Description Summary:

The Business Administrator II, under general supervision, manages the full range of business activities, including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data.

Responsibilities:
- The Business Administrator II, under general supervision, manages the full range of business activities, including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data.

- Serves as an approver and back-up signer of vouchers and requisitions. Reviews and approves account reconciliations of unit accounts. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. Monitors and controls unit expenditures plan within budget guidelines and makes projections. Develops annual budget documents for approval.

- Manages accounts receivable activities, including coordination of invoicing, monitoring outstanding balances, and ensuring timely collection and reconciliation of revenues in accordance with System policies and procedures.

- Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures. Develops and recommends policies, procedures, and guidelines. Develops and approves schedules, priorities and standards for achieving goals. May serve as an office manager. Coordinates and evaluates business function, division, or department activities.

- Manages annual fiscal year closing activities. Resolves operational and procedural financial problems. Prepares and analyzes business reports. Manages allocations and reporting. Performs analysis of resource allocations and operating fund requirements.

- Provides guidance and support to faculty, staff, and students on travel, purchasing, and reimbursement processes, including compliance with applicable rules and efficient use of institutional systems (e.g., AggieBuy, Emburse).

- Manages cash handling activities and unit capital equipment purchasing. Provides oversight and guidance for student organization financial activities, including cash handling, deposits, and expenditures, ensuring compliance with institutional policies and sound financial practices. Serves as liaison with financial, payroll, and human resources units. Interprets System policies and regulations and University rules. Manages maintenance of unit business files.

- Identifies business-related needs and problems and proposes solutions. Implements and audits business procedures and trains staff on new and existing procedures. Provides advice on administrative and fiscal procedures. Conducts surveys of customer needs and satisfaction. May coordinate donor gift and recognition activities. Conducts special investigations, program analysis, and research studies.

- Serves as a resource to principal investigator(s) for grant development, administration, and reporting.

- Participates in the hiring and training of subordinate business staff and student workers. May supervise staff and resolves staff conflicts.

- Other duties as assigned.

Education and Experience:
- Bachelor’s degree or equivalent combination of education and experience.
- Six years of related experience.

Knowledge, Skills and Abilities:
- Proficient in Microsoft Excel, Word, PowerPoint, and Outlook and Video Conferencing Applications.

- Interpersonal and communication skills.

- Planning and organizational skills.

- This is a security-sensitive position and is restricted to U.S. citizens only.

- While infrequent, this position may require work outside of normal office hours.
- Ability to multitask and work cooperatively with others.

Preferred Qualifications:

- Degree in accounting, business, or finance.
- Experience in managing business operations.
- Experience in TAMUS systems and Regulatory Environment: FAMIS/Canopy, AggieBuy, Laserfiche, Workday, Emburse, Cash Handling, and iPayments.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.