Clerk III - Exposition Complex - 1

General Summary:
Performs professional office administration duties and responsibilities for the Brazos County Exposition Complex and Brazos Valley Fair & Rodeo.  Specifically responsible for performing comprehensive bookkeeping duties and responsibilities, including maintaining customer accounts, entering all required financial information into QuickBooks, Ungerboeck, Momentus etc. generating monthly reports, reconciling funds, and making daily bank deposits. Responsible for accounts payable and receivables. Responsible for maintaining inventory of animal bedding products to be sold, using a cash register, sales and cash register training; Selling of products for events such as animal bedding, RVs, stalls, pens, electricity etc. Assist with office administrative duties such as answering phones and greeting clients;

Essential Duties:
-Performs all bookkeeping responsibilities, including maintaining customer accounts;
-Enters required financial information into Quick Books, Ungerboeck /Momentus reconciling funds and mak-ing daily bank deposits;
-Generate Monthly reports and various other reports as needed;
-Handles payments via credit card, cash, and checks for receivables for Exposition Complex and Brazos Val-ley Fair & Rodeo such as in products sold, vendors and events;
-Handles setup up of cash register for items sold, reconciles sales;
-Effective, personable communication skills both verbally and in writing;
-Works effectively in a team environment and maintains a positive attitude and working relationship with all staff;
-Works an irregular schedule as needed, this may include some nights, weekends, holidays etc. 
-Works extended hours during peak periods or for key events such as Brazos Valley Fair & Rodeo;
-Exercises discretion in handling confidential and sensitive information. 
-Independent judgment, with minimal supervision, as necessary in performing professional responsibilities;
-Ability to multi-task in a stressful environment, have a strong work ethic, strong organizational skills and be able to focus attention on details;
-Must be experienced and proficient in QuickBooks, Microsoft Word, and Excel. Additional software used is Ungerboeck/Momentus;
-Assists with inventory and verification details;
-General administrative office duties such as answering the phone and greeting and assisting cli-ents/customers.
-Team player in assisting with all aspects of the Exposition Complex & Brazos Valley Fair & Rodeo when needed.

Other Duties as assigned.

Supervision    
Received: Managers, Brazos County Exposition Complex and Brazos Valley Fair & Exposition
Given: This is a non-supervisory position.  Occasionally may be “on-call” after hours for the Exposition Complex and/or the Brazos Valley Fair & Rodeo.

Education    
Required: A bachelor’s degree or equivalent in a business-related field is preferred.  Must be a “people” person with an excellent personality, have the ability to multi-task in a stressful environment, have a strong work ethic, have strong organizational skills and be able to focus attention on details.  Must be experienced and proficient in Quick Books, Microsoft Word, and Excel.
Preferred:          

Experience    
Required: A minimum of two years of meaningful and/or advanced clerical/bookkeeping experience is preferred.
Preferred:          

Certificates, Licenses, Registrations    
Required: None.
Preferred:

Physical Demands    
Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly re-quired to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear.  The employee frequently is required to stand and walk.  The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records, tables, chairs and bedding.  Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.

Knowledge, Skills, & Abilities    
Typical: Standard office management, practices/procedures, and bookkeeping procedures. Operate computers, including word processing and spreadsheet software; read and interpret manuals and memos; perform math to balance ac-counts; understand and follow instructions; operate standard office equipment, such as a copy machine and a facsimile machine; type 60 wpm; communicate effectively, both orally and in writing; work independently as necessary; set work priorities; maintain effective working relationship with co-workers; and provide exceptional customer service to the general public.

Work Environment    
Typical: The work environment characteristics described here are representative of those an employee encounters while per-forming the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.  The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another.  The employee is frequently required to work under time constraints and meet deadlines.