Faculty Affairs Program Coordinator II

Agency

Department

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want

The Faculty Affairs Program Coordinator II, under general supervision, works collaboratively with leadership to plan and coordinate day-to-day activities needed to coordinate and support initiates within the Faculty Affairs office in the Naresh K. Vashisht College of Medicine.

What you need to know

Responsibilities

Faculty Evaluation Management

• Coordinates faculty evaluations, including annual reviews, mid-term reviews, promotion and tenure reviews, post-tenure reviews, department head reviews, and endowed position reviews.

• Develops and delivers training on procedures, forms, and Faculty180 (electronic faculty dossier management system) use for all faculty evaluations.

• Creates, updates, distributes, and evaluates templates and documents for faculty evaluation processes.

• Provides administrative support to the VCOM Promotion and Tenure Committee.

• Carefully reviews and verifies all documents associated with faculty evaluations (see above), offering detailed feedback, improvements to operations, and incorporates changes.

• Manages the College-wide use of Faculty180 in all faculty evaluations.

• Ensures compliance with system, university, and college policies and procedures.

• Assists in establishing goals, objectives, policies and procedures.

• Monitors processes and policy compliance and prepares operational and special reports.

• Collaborates with departmental staff and faculty to support evaluation processes.

• Collects data and creates reports for the Senior Associate Dean, Dean, and Vice Provost for Faculty Affairs review. 

Faculty Affairs Support

• Supports daily operations of the VCOM Office of Faculty Affairs, supporting other staff.

• Serves as the primary contact for Faculty Affairs email inquiries.

• Arranges for facilities services for faculty affairs office, including surplus and purchasing

• Prepares vouchers, purchase orders and requisition and coordinates with department accounting

• personnel and other support staff.

• Collaborates with departments to facilitate faculty affairs initiatives. 

Administrative Support

• Provides administrative support, including calendar management, travel coordination, and assistance with budgeting, billing, and Emburse report preparation.

• Manages sensitive academic communications and interactions across departments, the college, and the university.

• Assists with official correspondence and communications.

• Coordinates meetings, seminars, and special events, including logistics and scheduling.

• Provides administrative support for faculty committees, including survey development, scheduling, and minute-taking. Serves as ALT-APO for the College’s office of faculty affairs.

• Assists in establishing short- and long-term goals and strategic planning.

Cross-training in support of Faculty Affairs actions

• Assists with the Affiliate Faculty Portal, including applications, faculty management, verification of employment, and addressing affiliate email concerns.

• Assists with the faculty annual review process.

• Coordinate and analyze affiliate portal records, databases, and usage statistics to support reporting and strategic planning.

• Assists with data management and upkeep.

• Assists with execution of and attends unit and college events as needed.

• Develops and updates training materials and delivers training.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience. 

• Four years of related experience in administrative or higher education.

Preferred Qualifications

• Experience in Faculty Affairs

• Experience working with faculty review

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others. 

• Knowledge of word processing, spreadsheet, and database applications. 

• Verbal and written communication skills. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.