Program Coordinator I - Recruiting & Admissions

Agency

Department

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want

The Program Coordinator I, Recruiting & Admissions, supports recruitment initiatives for the Texas A&M Naresh K. Vashisht College of Medicine. This role conducts outreach across Texas and guides prospective students through the admissions process. Responsibilities include coordinating communications, events, and maintaining recruitment data. The position also builds community partnerships to strengthen the applicant pipeline and support mission-driven recruitment.

What you should know

Recruiting and Outreach:

• Primarily responsible for recruiting prospective medical school students from various Texas communities, serving as the face of the Texas A&M Naresh K. Vashisht College of Medicine in the field

• Travel to high schools, community colleges, college fairs, health career events, and community gatherings across Texas to deliver presentations and host informational sessions

• Direct prospective students to the correct contacts for their specific admissions, financial aid, and academic questions

• Coordinate program communications including prospect messaging, admissions follow-ups, and university-wide outreach campaigns

• Maintain databases of prospective students and conduct targeted outreach campaigns to drive-top-of funnel applicant traffic

• Build and sustain relationships with school districts, community organizations, local healthcare providers, and other regional stakeholders

Event Planning and Execution:

• Plan and execute recruiting events including information sessions, admitted student days, community health fairs, and networking events

• Meet individually with prospective students and families to promote the program and assist in completing applications

• Respond to inquiries regarding program offerings, prerequisites, and student financial aid options

Office and Administrative Support:

• Provide administrative support for specialized recruiting activities and projects

• Manage scheduling and confirmation of prospective student interviews and appointments

• Maintain interview calendars for multiple administrators and office needs

• May supervise, train, and evaluate student workers as needed

• Perform other duties as assigned, including support for broader Naresh K. Vashisht College of Medicine recruitment efforts

• Other duties as assigned

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience

• Two (2) years of related experience

Preferred Licenses and Certifications

• A Class “C” vehicle operator’s license or ability to obtain within 30 days of employment

Preferred Qualifications

• Two (2) years of related experience in recruiting, administration, or a closely related higher education role

• Bachelor's degree

• Experience in student recruiting, admissions, or event planning

• Familiarity with rural Texas communities and their unique healthcare and educational challenges

• Advanced proficiency in Microsoft Excel and the full Microsoft Office suite

• Ability to develop and deliver presentations to small and large groups

Knowledge, Skills, and Abilities

• This position requires significant travel to rural areas and across Texas including occasional early mornings, evenings, and weekends

• Exceptional verbal and written communication skills, including experience developing outreach and communication plans

• Ability to work independently in the field and as part of a collaborative team

• Strong emotional intelligence, conflict management, organization, and customer service orientation

• Ability to manage multiple projects with varying deadlines and shift priorities as needed

• Detail-oriented with strong interpersonal skills suited to multiple audiences

• Self-directed problem-solver comfortable making independent decisions with minimal supervision

• Ability to deliver instruction and effectively adapt content to meet the needs of individuals and groups

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.