Bookkeeper

POSITION: Bookkeeper, part-time, reporting to [ANC Assistant Treasurer – for now].

PRINCIPAL RESPONSIBILITIES

Banking:

• Prepare and process bank deposits for our Gifts, Accounts Receivable, and Miscellaneous Cash Receipts modules.
• Reconcile Petty Cash and prepare refill requests.

Accounts Receivable:

• Monitor all Accounts Receivable accounts to ensure accounts remain in good standing, and follow-up for identified issues.  Includes:
  • Generate quarterly AR reports for management.
  • Generate & mail account statements at appropriate intervals.
  • Communicate with debtors about unpaid balances past due date, and provide customer service to resolve their questions.

Accounts Payable:

• Support in-house check printing and mailing/delivery for any payments that must be issued by paper check.
• Review Corporate Credit Card expense reports for completeness (receipts, expense accounts provided) and appropriate approvals.  Coordinate with cardholder for missing information.
• Provide “Gatekeeper” function for AvidXchange invoices to route them into appropriate workflow.
• Add 1099 coding to ANC AP processed through AvidXchange.
• Work on the uncashed check list, to resolve stale outstanding payments.

Monthly Close Accounting:

• Review Accounts Payable transactions to prepare Use Tax Report
• Gather sales reports from POS systems, prepare sales tax filing report, and file sales & use tax return.
• Assist with routine Balance Sheet reconciliations.

General Office Support:

• Greet visitors, provide customer service support and receive deliveries
• Filing
• Assist with research and documentation (e.g. pulling support for intercompany billing questions and annual audit fieldwork).

Desired Traits:

• Detail oriented;
• Effective communicator (both speaking and writing);
• Able to follow instructions and work independently;
• Familiar with Microsoft Office;
• Knowledgeable about basic accounting principles and internal controls;
• Cheerful, can-do attitude;
• Reliable, trustworthy, and able to maintain appropriate confidentiality;
• Motivated to learn new things;
• Supportive of the religious mission of the Academy and Church.

Education/Experience:

• 2+ years of accounting work experience, OR
• 12+ credits of college-level accounting coursework.