Accounting Specialist

Job description:

Position Summary:

In support of the company’s primary and single most important objective, which is is , this individual is responsible for managing accounting and administrative functions with accuracy, timeliness, and compliance. Success in the role is measured through the following key indicators:

• Accurate and timely customer billing consistent with contractual requirements
• Collect outstanding accounts receivable when due and follow up on delinquent customers to ensure payment
• Prepare complete accounts payable packages on a timely basis
• Timely processing of accounts payable and vendor payments
• Identify, research, and resolve customer and vendor issues
• Work safely and meeting all environmental standards of customer, OSHA and employer

Position Responsibilities:

General Accounting

• Use and maintain current software packages for processing, spreadsheets, and database management
• Enter data into SAGE 100, APA, and additional databases as required
• Post batches reporting from SAGE 100
• Prepare reconciliations for select general ledger accounts
• Reconcile purchasing clearing accounts
• Assist in audit preparations
• Follow other job-related procedures and perform other tasks as requested
• Participate in special projects as required
• Perform Property Taxes Analysis biannually

Accounts Receivable

• Perform complete Accounts Receivable function including payment processing, bank deposits, credit and collections, and preparation of associated reports
• Responsible for maintaining Accounts Receivable database and setting up new customers in accounting system
• Prepare sales tax schedules and sales tax reporting and compliance
• Post cash receipts
• Update Daily Parts Usage Report from SAGE 100 reporting

Accounts Payable

• Perform complete Accounts Payable function including preparation of accounts payable package, invoice entry and preparation of associated reports
• Responsible for maintaining Accounts Payable database and setting up new vendors in accounting system
• Review all company expense reports for accuracy and compliance with expense reimbursement policies
• Prepare and review year end 1099 forms

Administrative

• Comply with all customer and company policies, work, and safety rules
• Provide administrative support such as filing of invoices, reports, folders, maintain logbooks, month-end books; mailing and postage duties, and special projects on an as-needed basis
• Follow other job-related instructions and perform other tasks as requested

Skills and Qualifications:

• Associates Degree in Accounting preferred
• Proficiency in Microsoft Office and accounting software (Sage 100 preferred)
• Good verbal and written communication skills
• Ability to identify issues, propose solutions, and escalate when necessary
• Excellent multitasking and time management abilities
• Independent decision-making skills aligned with company procedures

Working Conditions:

• Standard office environment

Physical Requirements:

• Standard physical requirements for typical office environment

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance