Administrative Assistant, Finance

Delaware North is hiring a full-time Administrative Assistant, Finance to join our team at our global headquarters in Buffalo, New York. As an Administrative Assistant, you will be responsible for providing administrative assistance to help the organization run efficiently. If you like to innovate, enact change, and seek growth opportunities, apply now to join our team.

We care about our team member’s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:

• Weekly pay
• Training and development opportunities
• Employee discounts
• Flexible work schedules

Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance program, and tuition and/or professional certification reimbursement.

• Manage executive calendars, coordinate meetings, arrange travel, and prepare expense reports, invoices, and other administrative materials
• Compile agendas, presentations, supporting documents, and meeting materials for executive and management meetings
• Serve as the primary point of contact for internal and external stakeholders by managing communications, screening inquiries, and directing requests appropriately
• Prepare, edit, and distribute correspondence, reports, presentations, and other business documents while maintaining accuracy and professionalism
• Organize and maintain executive files, records, mail distribution processes, and department supplies to support efficient operations
• Build and sustain effective working relationships with executives, business partners, and external stakeholders while handling sensitive information with discretion
• Coordinate and execute special projects by managing timelines, requirements, and deliverables to ensure successful completion

• Associate degree in Business Administration, Accounting, Finance, or a related field preferred
• Minimum 3 years of administrative support experience, preferably within finance, accounting, or business operations
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Experience working with ERP, accounting, or other enterprise business systems a plus
• Strong organizational skills with attention to detail and accuracy
• Ability to handle confidential and sensitive information with discretion
• Excellent communication and interpersonal skills
• Basic financial and mathematical skills, including working with budgets, invoices, percentages, and reconciliations