Paralegal - Environmental/Insurance

This Paralegal plays a critical role in supporting an insurance law practice through project coordination, legal support, contract lifecycle management, and compliance administration. This hybrid position ensures smooth workflow across multiple workstreams with extensive client contact. The ideal candidate is detail-oriented, highly organized, and comfortable balancing legal, operational, and project management responsibilities.

Key Responsibilities

Project Management

• Coordinate and track progress of contract review, ensuring all deadlines and submission dates are met.
• Develop and maintain project schedules, task lists, and status reports for attorneys and clients.
• Facilitate communication between internal teams, insurance brokers and external stakeholders.
• Maintain document repositories for case files and project deliverables.

Contract Administration

• Maintain an organized contract database, ensuring proper version control and timely renewal alerts.
• Coordinate with attorneys to identify risks, ensure proper legal language, and address compliance issues.

Required Qualifications:

• Bachelor’s degree or equivalent experience.
• 3–7 years of experience as a paralegal, contract administrator, project manager, or similar hybrid legal/operational role.
• Strong writing, editing, and document management skills.
• Advanced proficiency with Microsoft 365, legal case management systems, and contract management tools.
• Excellent organizational skills, attention to detail, and ability to manage multiple deadlines.
• Experience in insurance helpful but not required.
• Strong analytical and problem‑solving skills.
• Effective communication and stakeholder coordination.
• High degree of professionalism and confidentiality.
• Proactive, adaptable, and able to work independently.

Salary range: $32-38/hour. This is a good faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job-related factors as permitted by law.

Full time employees are also eligible for a year-end bonus and a comprehensive benefits package that includes medical, dental, and vision coverage beginning the first of the month following hire; immediate eligibility for the firm’s 401(k) and profit sharing plan; firm-arranged parking at our downtown locations; firm-paid long-term disability coverage for all employees; and firm-provided life and AD&D insurance for staff.

Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 17 offices and nearly 230 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes.  

To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/