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Description
This position is responsible for entering, validating, and quality-checking client and program data into the Homeless Management Information System (HMIS) for HUD-funded projects. This role ensures data integrity, assists with audits, supports reporting needs, and maintains compliance with HUD data standards.
Essential Duties and Responsibilities
- Ā Enter client, service, and housing data in HMIS accurately and timely
- Ā Perform regular data audits and consistency checks
- Ā Reconcile discrepancies, validate client records, and flag errors for review
- Ā Assist in preparing data for HUD, CoC, and internal reports
- Ā Aid in generating basic reports (e.g. enrollments, exits, service usage)
- Ā Ensure all data entry practices comply with HUD/HMIS data standards and privacy/security policies
- Ā Coordinate with program staff to clarify missing or erroneous data. Report concerns to supervisor
- Ā Assist in identifying systemic processes that could be enhanced to ensure data entry can be completed in a timely manner.
- Ā Support onboarding and training of staff/end users (as needed)
- Ā Maintain documentation of data processes, workflows, and data standards
- Ā Assist with data cleanup projects or migrations
- Ā Serves on agency committees as requested.
- Ā Carries out additional duties essential to the above-stated responsibilities as assigned.
- Ā Is mindful of and integrates Trauma-Informed Care and its five principles in all duties and interactions with fellow staff, residents, and external partners.
- Ā Maintains compliance with all required rules and regulations including Federal Confidentiality (42 CFR, Part 2), HIPAA, Medicaid and/or HUD, and any others.
- Ā Regular attendance at work location.
- Ā Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ā Other duties may be assigned.
Requirements
- Ā Associateās degree in human services or related field and 3 yearsā experience with HUD reporting requirements, HMIS, data standards, or CoC systems OR
- Ā Bachelorās degree in human services or related field and a minimum of 6 months experience HMIS data standards
- Ā In addition, the qualifications above, a valid New York State driverās license is required and a reliable automobile
- Ā Other combinations of experience and education that meet the minimum requirements may be substituted.
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