Assistant I, Administrative Services

Project Management Administrator

Position Summary

The Project Management Administrator serves as a key partner to Project Managers by providing comprehensive administrative, reporting, and coordination support throughout the project lifecycle. The role requires strong organizational skills, attention to detail, effective communication abilities, and the capability to manage multiple priorities in a fast-paced environment while ensuring project teams remain focused on delivering successful outcomes.

What will you do?

The Project Management Administrator provides administrative and coordination support to Project Managers and cross-functional project teams. This role assists with project planning, scheduling, documentation, reporting, resource coordination, and stakeholder communications to help ensure projects are executed efficiently and meet established timelines and objectives.

What are the key skills we are looking for?

• Support Project Managers with the planning, coordination, and administration of multiple projects and customer initiatives.
• Maintain project schedules, milestones, action item logs, risk registers, and status reports to ensure project activities remain on track.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track follow-up actions to completion.
• Assist in developing and distributing project status updates, dashboards, and reports for leadership, customers, and project stakeholders.
• Maintain project records and documentation within Acumatica (CRM/ERP) and other project management systems, ensuring data accuracy and completeness.
• Track project-related orders, deliverables, and dependencies, escalating delays or issues to the Project Manager as needed.
• Coordinate with Supply Chain, Logistics, Operations, and Service teams to monitor open orders, inventory requirements, and project deliverables.
• Assist Project Managers in monitoring project scope, timelines, and resource allocations to support successful project execution.
• Support the preparation and review of project documentation, contracts, service agreements, statements of work, and customer requirements.
• Track and communicate project risks, issues, and change requests, ensuring timely visibility and resolution.
• Assist with resource scheduling and coordination between internal teams, field personnel, vendors, and customers.
• Prepare customer-facing and internal communications on behalf of Project Managers regarding project status, milestones, and deliverables.
• Organize and maintain project documentation repositories, including project plans, correspondence, reports, and lessons learned.
• Provide administrative and operational support for project governance, audits, and process improvement initiatives.
• Assist with special projects and other duties as assigned by the Project Manager or department leadership.

What qualifications will make you successful?

• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
• Strong verbal and written communication skills
• Accurate and efficient data entry capabilities
• Excellent organizational and time management skills
• Experience managing calendars and coordinating meetings
• Ability to collaborate effectively with colleagues across functions
• Strong attention to detail and commitment to accuracy
• Proactive, self-motivated approach with the ability to work independently
• Ability to handle confidential information with professionalism and discretion
• Flexibility and adaptability when managing changing priorities
• Strong problem-solving skills and a customer-focused mindset

At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.

Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

For this U.S. based position, the expected pay range is USD 44,160 - USD 66,240 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.

Schneider Electric is there when it matters most to you

Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:

Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year.

Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match.

Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera.

Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace.

Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our  IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

Become an IMPACT Maker with Schneider Electric – apply today!

€40 billion global revenue
+9% organic growth
150 000+ employees in 100+ countries

You must submit an online application to be considered for any position with us. This position will be posted until filled.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here
 
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.