Grant Coordinator

Grant Coordinator

Boys & Girls Clubs of the Colorado River

Position Summary

The Grant Coordinator is an entry-level position responsible for supporting the grant writing, reporting, and tracking processes for the Boys & Girls Clubs of the Colorado River. This role assists in identifying funding opportunities, preparing grant applications, maintaining records, and ensuring compliance with grant requirements. The Grant Coordinator works under the direction of senior leadership and collaborates with program and administrative staff to support funding that sustains youth programs and services.

Essential Duties and Responsibilities

Grant Research and Tracking

• Research potential grant opportunities from foundations, corporations, and government agencies

• Assist in maintaining a grant calendar with deadlines and reporting requirements

• Track submitted, pending, and awarded grants

Grant Writing Support

• Assist with drafting grant applications, letters of inquiry, and supporting documents

• Help gather required program information, statistics, and supporting materials

• Prepare attachments and upload documents to grant portals

• Ensure applications are completed accurately and submitted on time

Grant Reporting and Compliance

• Assist with preparing progress reports and final reports for funders

• Maintain organized electronic and physical grant files

• Track program data needed for grant reporting, such as number of youth served and program outcomes

• Help ensure compliance with grant requirements and deadlines

Administrative Support

• Maintain accurate records of grant awards, reports, and correspondence

• Assist with compiling program budgets and supporting documentation

• Support leadership with grant-related administrative tasks

• Assist with preparing materials for audits, site visits, or funder requests

Collaboration

• Work with program staff to collect information and outcome data

• Communicate with staff to ensure timely completion of grant requirements

• Support the organization’s overall fundraising and program sustainability efforts

Qualifications

Education and Experience

• Associate or Bachelor’s degree in communications, nonprofit management, business, public administration, or related field preferred

• Previous administrative, nonprofit, or office experience preferred but not required

• Grant writing experience is a plus but not required

Skills and Competencies

• Strong written and verbal communication skills

• Excellent organizational skills and attention to detail

• Ability to meet deadlines and manage multiple tasks

• Basic proficiency in Microsoft Office and Google Workspace

• Ability to learn grant systems and databases

• Ability to work independently with supervision and as part of a team

Work Environment

• Office-based position with occasional visits to Club sites

• May require occasional evening or weekend work to support deadlines

Physical Requirements

• Ability to sit, type, and work at a computer for extended periods

• Ability to lift up to 20 pounds occasionally

Reports To

Director of Administration

Mission Statement

The Boys & Girls Clubs of the Colorado River enables all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.