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Position Summary
The Submission Coordinator is responsible for executing licensing submissions. This role prepares, submits, and tracks concept and print-on-demand (POD) submissions.
Submission Coordinators are assigned to specific licenses while operating within a flexible model that allows for cross-support as submission volume and business needs require.
Essential Duties and Responsibilities
- Prepare and submit concept and pre-production materials for retail licensing approvals.
- Execute print-on-demand (POD) submissions for the ecommerce division.
- Process submissions across all stages prior to final production in alignment with established priorities.
- Track submission and approval statuses and update internal systems accurately.
- Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials.
- Communicate submission progress, feedback received, and outstanding needs to the Licensing Trafficker.
- Support revisions, resubmissions, and rush submissions as directed.
- Perform work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office.
- Identify errors, inconsistencies, or missing information and take corrective action prior to submission.
- Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing.
- Participate in team meetings, training, and process improvement discussions.
- Maintain a collaborative, adaptable, and detail-oriented approach to work.
Minimum Qualifications
- Familiarity with Microsoft Office Suite, including Excel.
- Strong attention to detail and accuracy.
- Ability to manage assigned tasks efficiently within defined timelines.
- Clear verbal and written communication skills.
- Ability to learn and follow established workflows and submission standards.
Working Conditions
- Must be able to work in a fast-paced environment
- Office with open floor plan
- Business casual office attire
- Work is performed inside a temperature-controlled office building
Physical Requirements
- Sit, stand, bend, lift occasionally lifting
- Occasionally lift up to 25 pounds
- View and type on computer screens for long periods of time
Direct Reports
N/A
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Â
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