Property Administrator

Worthe Real Estate Group is a prominent real estate development, management and investment firm that owns and manages Class A office buildings throughout Los Angeles. We are looking for a Property Administrator with strong communication skills and an interest in commercial real estate to join the building management team and interact with high profile tenants at one of our beautiful properties in Burbank, CA.

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events as requested
• Assist in lease administration activities including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with company’s policies and procedures
• Prepare and code invoices for property manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expiration
• Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and owners and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
• Four-year college degree
• Minimum of one year previous administrative experience
• Strong literacy in Microsoft Word and Excel
• Paid Time Off & Paid Holidays, with an additional PTO day for Wellness and Birthday
• Medical, Dental & Vision insurance
• $50,000 Life and AD&D insurance
• Voluntary Life, AD&D, Critical Illness, Accident, and Pet Insurance
• FSA
• 401K with generous match