General Office Admin

Location: Burlington, ON

For over a decade, Markstone Landscaping has been the local leader in professional landscaping. The secret to our success? Our people. We’re interested in dedicated people looking for a career, not just a job. If you have the right attitude and skills, we’re happy to train you in an area that best fits your interests and aptitude. At Markstone, we value professional development and training as highly as we value camaraderie. We work hard, we play hard, and we take pride in our work.

What We Offer:

• Training and Development Opportunities
• Competitive Compensation
• Benefits Package

Job Summary: We are seeking a highly organized and proactive Full-Time General Admin to join our team. The idea candidate will support project management activities and provide administrative support to ensure smooth operations. We are seeking someone who is highly organized, communicates effectively, and thrives in a fast-paced environment. Flexibility and teamwork are key, as this position involves supporting multiple managers and adapting to changing priorities.

Key Responsibilities:

Administrative Support:

• Provide comprehensive administrative support to managers, departments, or teams, including managing schedules, organizing files, and preparing reports.
• Handle email correspondence efficiently, ensuring timely and professional responses.
• Complete and process necessary paperwork, including forms, reports, and other documentation.
• Utilize CRM systems to manage client information, track interactions, and generate reports.
  

Communication and Flexibility:

• Act as a point of contact for various stakeholders, handling inquiries and providing information as needed.
• Demonstrate flexibility and versatility in supporting multiple managers or teams, adapting to changing priorities and tasks.
• Collaborate with team members and other administrative staff to ensure smooth office operations and support cross-functional projects.
  
• Assist project managers with planning, scheduling, and coordinating project activities.
• Maintain project documentation, reports, and tracking systems.
  
• Track project milestones and deliverables, updating stakeholders as needed.
• Communicate with internal teams, clients, and vendors to ensure project alignment.
  
• Support budgeting processes, including invoice tracking and expense reporting.
• Perform general administrative duties such as filing, data entry, and ordering office supplies.
  

Qualifications:

• Education: High school diploma or equivalent
• Experience in an administrative support role, with hands-on experience using CRM systems.
• Own a vehicle

Skills:

• Proficient in Microsoft Suite (Word, Excel, PowerPoint, Outlook) and CRM software
• Excellent organizational skills with strong attention to detail.
• Effective written and verbal communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong time management skills and ability to prioritize tasks effectively.
• Demonstrated flexibility and a collaborative approach to working with multiple managers and teams.
  
  

Job Type:

• Full-time
  

Work Location:

• In person
  

Experience:

• Administrative experience: 2 years (required)
• Own vehicle (required)