We are seeking a friendly, detail-oriented Office Assistant to support our Property Management team at Legion Oasis. This role is the heartbeat of our office—providing administrative support, assisting tenants and vendors, and helping ensure smooth day-to-day operations.

If you enjoy staying organized, helping people, and being part of a collaborative team in a property management environment, this could be a great fit for you!

Administrative & Office Support

Answer and direct phone calls, emails, and walk-in inquiries professionally
Maintain organized digital and physical files (leases, tenant records, vendor contracts, compliance documents)
Prepare correspondence, notices, reports, and meeting materials
Schedule appointments, inspections, meetings, and vendor services
Enter and maintain accurate data in property management systems

Resident Relations

Serve as the first point of contact for tenants
Communicate maintenance requests with the maintenance team
Assist with move-ins, move-outs, and tenant communications
Distribute notices, keys, and other materials as needed

Leasing & Property Support

Assist with lease preparation, renewals, and documentation
Schedule and coordinate property showings
Track applications and support new tenant onboarding
Help ensure compliance with Fair Housing laws and company policies

Financial & Reporting Support

Assist with rent tracking, invoices, and receipt organization
Enter payments and expenses into accounting or property systems
Support monthly reports and basic reconciliation tasks
Maintain vendor and service-provider contact records

General Office Duties

Order office supplies and keep the office organized
Assist with special projects and seasonal needs
Handle confidential information with discretion
Perform additional administrative duties as assigned

Required Qualifications

High school diploma or equivalent
At least 1 year of administrative, office assistant, or customer service experience
Proficiency in Microsoft Word, Excel, and Outlook
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to multitask and prioritize in a fast-paced environment

Preferred Skills & Experience

Property management experience
Fair Housing certification
Customer-focused, professional demeanor
Strong problem-solving and follow-up skills
Dependable, proactive, and team-oriented
Comfortable working with the public and managing deadlines

Work Environment

Office-based role with occasional tasks around the property
Standard business hours, with possible limited evening or weekend coverage
Primarily seated and computer-based work
Occasional lifting of office materials

Why Work with BlueLine?

Be part of a supportive property management team
Gain valuable experience in leasing, tenant relations, and office operations
Contribute to a welcoming, well-organized community environment

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