Legal File Clerk

Looking for applicants interested in the legal field, specifically family law.

ROLE

Legal File Clerks follow the firm’s filing system to organize and maintain records, including correspondence, pleadings, case documents, invoices, and memoranda. They locate and retrieve requested files; prepare binders, indices, file folders, and labels; and support related clerical projects as needed.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

·         Prepare binders for trials, hearings, and settlement proceedings as directed by case managers and attorneys.

·         Complete projects for case managers and attorneys.

·         File physical documents in binders and redwells.

·         Save electronic files according to the firm’s file-saving protocol.

·         Update file indices (for example, the Physical File Index charts).

·         Maintain file structure and perform quality control checks.

·         Maintain, track, and coordinate delivery and retrieval of on-site and off-site records.

·         Prepare documents for off-site storage.

·         Provide receptionist backup as needed (for example, phones and mail processing).

·         Scan attorney work product notes.

·         Serve as a resource to firm members on office tools and procedures (for example, file saving, faxing, label creation, and similar tasks).

·         Locate and deliver documents to attorneys and case managers upon request.

·         Run occasional office errands as needed, including package drop-offs, lunch pickup, and purchasing supplies not ordered online.

SKILLS AND ATTRIBUTES INCLUDE

·         Strong organizational skills and ability to work efficiently.

·         Clear communication skills and ability to stay focused on specific tasks.

·         Ability to multitask, prioritize, and shift between tasks as needed.

·         Strong work ethic and reliability.

·         Ability to meet deadlines in a fast-paced environment.

·         Strong technology aptitude and willingness to learn new tools.

·         Strong attention to detail.

·         Interest in learning and improving processes to increase efficiency.

·         Proficiency with Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.

EDUCATION

·         High school diploma or equivalent required.