Onsite Administrative Project Coordinator (Cape Royale)

Job DetailsJob Location: Coldspring, TX 77331Position Type: Full TimeSalary Range: $15.00 - $17.00 HourlyJob Category: ELVONS   Role: Onsite Administrative Project Coordinator Location: Coldspring, TX Community: Cape Royale Property Owners Association Pay: $15.00 - $17.00 per hour (depending on experience) Job Type: Full-Time Typical Schedule: Must be available to attend committee meetings outside regular hours if needed. Must be available to work on Saturdays.   Company Summary RealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry. RealManage Elevated Onsite is a values-based company with the following values as our guiding principles: Integrity: we always do the right thing. Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship. Selflessness: more than teamwork; we are part of something special and much larger than any of us. Personal Relationships: we are a professional services company; people do business with people they like. Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better. Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued. Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities. RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.   Community Summary Cape Royale is a deed-restricted lakefront community situated approximately five miles from Coldspring in San Jacinto County, Texas. Houston is approximately 65 miles south and is the 5th largest metropolitan center in the United States. Coldspring is the county seat of San Jacinto County, named for the San Jacinto River which crosses it and in honor of the battle for Texas independence. Cape Royale sits on the southwest shore of beautiful Lake Livingston. This lake is a reservoir located in the East Texas Piney Woods. Lake Livingston was built and is owned and operated by the Trinity River Authority of Texas under contract with the City of Houston for water-supply purposes.     Role Summary The Administrative Project Coordinator plays a vital role in the management of trailer storage oversight, architectural review processes, property compliance, and enforcement of deed restrictions for the community. This position ensures that all construction, renovation, and exterior modification projects meet community guidelines, and that owners remain in compliance with community standards. This individual acts as the primary point of contact for project applications, owner communications, violation processing, and documentation for both the ACC and Deeds Compliance Committees.   Responsibilities Architectural Control Committee (ACC) Support Assist owners with ACC application processes, explain project requirements, and provide ongoing support throughout the review process Review incoming project applications, verify documentation, calculate fees, and confirm no outstanding balances on owner accounts before submission to the ACC Issue permits and maintain all related documentation in Google Sheets, Cape Files, and CiraNet Attend bi-monthly ACC meetings and assist in preparing agendas, meeting minutes, and project summaries Serve as liaison between the ACC Committee and property owners regarding application requirements, procedures, and approvals/denials Generate and send approval or denial letters with required supporting documents Maintain a master ACC Projects spreadsheet and Fee tracking sheet; update weekly Prepare permits, track project start/dry-in/end dates, and enforce proper permit display Monitor active projects, communicate with owners regarding progress, and coordinate final inspections Handle project complaints and ensure timely ACC involvement Process final project documentation and oversee refund coordination for deposits Track permanent variances and notify owners of filing responsibilities at the County Clerk’s office Deed Restriction Compliance Collaborate with the Deeds Compliance Committee to enforce community standards and restrictions Attend monthly Deeds Committee meetings; assist in agenda and minutes preparation Issue violation notices, pre-fine notices, and fine letters following owner communication by phone and email/mail Maintain the Deeds Violation spreadsheet and update with notes, status changes, and photos Escalate unresolved violations in a timely manner and coordinate with the appropriate Committee member or Community Manager Ensure fines are accurately added to owner accounts weekly Close resolved violations and maintain proper documentation in Cape Files and CiraNet Coordinate ACC involvement for violations requiring approval prior to corrective action Manage approval of temporary variances as needed (e.g., RV/camper parking) Occasional field work Administrative & Owner Communication Maintain accurate digital filing systems across Cape Files and CiraNet for all ACC and Deeds-related documents Ensure consistent owner communication and follow-up via phone and CiraMail (for documentation) Create and manage tasks in CiraNet to track the lifecycle of applications, violations, and projects Trailer Storage Management Assign trailer slips, process lease agreements, and maintain accurate records in the trailer storage spreadsheet Add applicable trailer storage fees to owner accounts 911 Addressing Maintain and update the 911 Address spreadsheet based on owner submissions and major project applications Coordinate with Accounting/AR for address changes and ensure legal descriptions and occupancy status are accurate Disclaimer This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position. Qualifications High school diploma or equivalent (associate or bachelor’s degree preferred) Administrative and/or property management experience preferred Strong organizational, communication, and customer service skills Ability to multitask, meet deadlines, and manage sensitive situations professionally Proficiency in Google Workspace (G-Sheets, Drive), Microsoft Office, and property management systems (e.g., CiraNet) Knowledge of community association operations and compliance processes a plus Must be available to attend committee meetings outside of business hours if needed Must be available to work on Saturdays Must have reliable transportation, a valid driver’s license, and clear driving record   Physical Requirements Ability to stand and walk for extended periods throughout the workday. Ability to climb stairs, ladders, bend, stoop, kneel, crouch, or reach frequently. Ability to lift, carry, push, or pull objects up to 50 pounds regularly and occasionally heavier with assistance. Manual dexterity to operate tools, equipment, and machinery safely. Visual acuity to inspect equipment, read gauges, and perform detailed tasks. Hearing ability to detect alarms, equipment sounds, and verbal instructions in noisy environments. Ability to work in varying environmental conditions (heat, cold, dust, noise, outdoors). Ability to wear and use appropriate personal protective equipment (PPE). Ability to work varying schedules, including evenings, weekends, on-call, and overtime as required. Must be able to remain in a stationary position 50% of the time. Must be able to occasionally move about inside the office to access file cabinets, office machinery, etc. Must be able to operate a computer and other office productivity machinery, such as a calculator, copy machine, computer, and printer. Must be able to position oneself to maintain files in file cabinets. Must be able to communicate information and ideas so that others will understand. Must be able to exchange accurate information in these situations. Must be able to observe details at close range (within a few feet of the observer) Must be able to work in outdoor weather conditions while on-site at various communities. Occasionally ascends/descends a ladder or stairs.   Pay $15.00 - $17.00 per hour (depending on experience)   Benefits Include Medical Insurance - Company will pay the premium for Employee Only Tier on the HSA plan Dental Insurance Vision Insurance Life and Disability Insurance HSA (Required High-Deductible Medical Plan to be eligible) FSA account for health-related expenses FSA account for dependent care expenses Education Reimbursement for industry related classes 401K match after 1 year Employee Assistance Program (EAP) 9 paid holidays and 2 floating holidays   EEO & Values Statement RealManage is a values‑based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.