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About BYD
Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.
BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.
BYD Europe BV located in Hoofddorp, Netherlands. BYD Europe BV offers a full line of BYD electric vehicles, including all-electric cars, all-electric buses, and all-electric forklift trucks.
Job Summary
We are seeking a highly organized and detail-oriented Fleet Administration Specialist to support the day-to-day administration and coordination of our vehicle fleet operations. The successful candidate will ensure efficient fleet documentation, vehicle compliance, cost control, vendor coordination, and administrative support to maintain smooth fleet performance.
Key Responsibilities
Maintain accurate fleet records, including registrations, insurance, inspections, leasing contracts, and maintenance schedules
Coordinate vehicle servicing, repairs, inspections, and preventive maintenance with external vendors and internal stakeholders
Monitor fleet-related expenses and assist with budget tracking and reporting
Support fuel card management, toll systems, and vehicle allocation processes
Ensure compliance with company policies, safety regulations, and legal requirements related to fleet operations
Process invoices, purchase orders, and fleet-related documentation
Track vehicle utilization, mileage, downtime, and operational performance
Assist with onboarding and offboarding of company vehicles for employees
Liaise with insurance providers, workshops, and suppliers
Prepare regular fleet reports and administrative summaries for management
Support incident, accident, and claims administration processes
Requirements
Previous experience in fleet administration, logistics administration, transport coordination, or a similar administrative role
Strong organizational and multitasking skills
Excellent attention to detail and accuracy
Good communication and coordination abilities
Proficiency in Microsoft Office, particularly Excel
Experience with fleet management systems is an advantage
Ability to work independently and manage priorities effectively
Knowledge of vehicle compliance and fleet documentation processes is preferred
Fluent English (additional languages are a plus)
We Offer:
Competitive remuneration based on performance and experience.
Opportunities for department and company-wide team building events.
A chance to contribute to the transition towards zero-emission transportation and the decarbonization of the economy.
Location: Poland
Type of Employment: Full-time
Learn more about this Employer on their Career Site
