Production Operations - Oversee the Production & Logistics Coordinator in the management of all Purchase Orders (POs), ensuring accuracy, compliance, and on-time delivery.
- Track and report on production KPIs, including calendar accuracy, TNA adherence, inspection completion, and booking and clearance schedules.
- Resolve production issues proactively to maintain high on-time performance.
- Oversee bulk approvals, TOP reviews, cost engineering, and risk escalation management.
- Maintain milestone visibility through weekly status meetings and reporting dashboards for leadership.
- Negotiate timelines and actions to ensure on-time delivery.
- Negotiate costs, lead times, and production schedules to optimize efficiency while maintaining quality standards.
- Manage PO readiness, including garment testing, final costing, and pre-production (PP) approval.
- Regularly evaluate vendor performance, providing feedback and making recommendations for improvements or changes as necessary.
 Logistics Operations - Oversee the Production & Logistics Coordinator to partner with factories and freight forwarding companies to schedule and book shipments, communicate handover deadlines, provide purchase order information, and manage all inquiries.
- Communicate with vendors, logistics partners, and internal departments to ensure clear, accurate, and timely information flow regarding shipments, documentation, and deliveries.
- Ensure accurate and on-time deliveries, proactively flagging delays or potential issues and recommending process improvements.
- Perform receiving functions and ad-hoc logistics duties as assigned.
- Oversee the Production & Logistics Coordinator to maintain and validate all product certification requirements (e.g., Certificates of Origin, HTS codes, content requests).
- Update shipment dates and related data in Full Circle and WIP Excel documents.
- Verify and submit vendor shipping documents to Accounting for production shipments and payments.
- Issue and track credit memos and chargebacks.
- Ensure all commercial and shipping documents are properly uploaded and verified in the Full Circle.
- Assist in managing trade compliance operations for international import/export transactions, working with customs brokers and freight forwarders to ensure timely clearance.
- Validate HTS codes and coordinate with customs brokers as needed.
- Manage Duty Drawback Program recordkeeping and audits, ensuring proper documentation of import/export transactions and claim filings with Flexport.
Cross Functional Collaboration - Partner closely with Merchandising, Planning, Finance, and Distribution to ensure seamless execution.
- Align production timelines and priorities with design, sourcing, and merchandising objectives.
- Foster strong relationships with domestic and international vendors to ensure timely execution and effective issue resolution.
- Travel domestically and internationally, as needed, to build relationships, monitor development and ensure product standards are met.
Process & System Management - Implement process improvements to streamline communication and reduce operational bottlenecks.
- Ensure data integrity within Full Circle, Backbone, and Excel for accurate reporting and audit readiness.
- Develop and maintain standard operating procedures (SOPs) that support team scalability and business growth.
Brand mission: - Ensure the alignment of product vision, quality, and functionality with the goal of minimizing environmental impacts.
- Develop and execute product strategies with a responsible purchasing mindset, minimizing waste from over-sampling and over-development.
- Ensure sustainable, circular, and responsible practices are embedded in every stage of the product process, prioritizing practicality and efficiency.
- Encourage innovative solutions to reduce environmental impacts while maintaining design and quality standards.
- Demonstrate a passion for sustainability, circularity, and responsibility in all aspects of product development.
- Foster a high-performing, team-oriented, and cross-functional work environment.
Balancing Multiple Stakeholder Needs:Â The role requires balancing the needs of different stakeholders, including internal departments, customers, and vendors. Ensuring smooth communication and meeting diverse requirements can be challenging, especially when priorities shift. Â Provide leadership and mentorship to teams, fostering a culture of collaboration, innovation, and continuous improvement. |
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