Administrative Coordinator

Overview

We are seeking a proactive and detail-oriented Administrative Coordinator to join our team! The Administrative Coordinator will provide critical administrative and operational support across the organization. This role serves as a central point of contact for project teams, vendors, clients, and internal departments. The Administrative Coordinator is responsible for efficient communication, document control, scheduling, and operational support. This role is also responsible for document control, data entry, schedule and budget tracking assistance, and general office support. The Administrative Coordinator assists with coordination between project managers, field staff, suppliers, and clients. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities and Duties

• Supports Project Managers with project documentation, including submittals, RFIs, schedules, and logs.
• Manage and maintain project documentation, contracts, permits, drawings, and correspondence.
• Support project managers with project setup, tracking, reporting, and closeout activities.
• Provide administrative support to field teams.
• Answer phone(s) promptly and in a professional manager.
• Manage calendars, schedule meetings, send reminders, and assist with preparing presentations and meeting materials.
• Coordinate communication between field staff, supplies, clients and regulatory agencies.
• Assist with tracking expenses, gathering supporting documents, and coordinating invoices related to projects or events.
• Perform other duties as assigned.

Qualifications

• Education
• • High school diploma or equivalent (required).
• Experience
• • 1+ years as administrative assistant (preferred).
  • 1+ years working in customer service environment.
• Skills
• • Excellent organizational and communication skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Attention to detail and analytical thinking skills.

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

360 Fire & Flood is an Equal Opportunity Employer committed to providing a workplace free from discrimination or harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sexual orientation, marital status, veteran status, or disability status, or any other status protected by the laws or regulations in the locations where we operate.