Administrative Assistant - Rehab Operations (Full Time

Overview

The position of the Administrative Assistant I will provide administrative support to the Physical Medicine & Rehabilitation Division.  The Administrative Assistant I reports to the Director of PMR, which has several departments reporting to that Director.  Will provide administrative support for several management positions within the division of PMR.

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.  

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.  Here are just a few:      

• Expect paid time off, parental leave, 401K matching and an employee recognition program.   

• Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.  

• Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family.   

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.   

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience. 

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

Assisting Director of PMR

• Liaison for Director to staff and providers
• Maintains calendar, routes mail
• Arranges meetings
• Handles incoming phone calls as needed
• Any other duty as assigned by Director

PMR effective and efficient operations

• Orders supplies for office and division as directed.
• Maintains systematic and easily retrievable files.
• Disseminates information relative to administrative policies.
• Maintains and updates all PMR SOPs
• Community Benefit reporting for PMR Division
• UnityPoint Health Print Shop orders
• Maintains records, monthly calendars, financial reports, etc.
• Tracks and reconciles Accounts Payable journals for various cost centers
• Tracks and reconciles credit card statements for PMR Director/managers as requested
• Tracks payments/volume count for contracted physicians
• Approves invoices in OnBase•
• Maintains confidential files.
• Maintains contracts and monitors correspondence/renewals
• Student affiliation agreements•
• Other business contracts as needed
• Maintains accurate volume records for division.
• UDS discharge correspondence sent monthly to all referring physicians of discharged IRU patients•
• Year-end data for IRU
• Outpatient volumes
• 6W Patient Satisfaction Surveys
• Balanced Score Card IRU
• Processes payroll
• Master timekeeper for division
• Timekeeper for Rehab admin/NDL/Psych cost centers
• Provides administrative support to PMR physicians as needed
• Provides additional secretarial support throughout division when called upon

Coordination/Communication for PMR mgmt. team

• Organizes and assists with special projects and programs.
• Annual Inpatient Rehabilitation Reunion
• Annual Mahany Awards
• PMR Division/Community Relations activities
• Brain Injury Prevention events, i.e., bike helmet fittings/giveaways
• Orders and maintains inventory of bike helmets
• Patient Family Advisory Council: IRU
• Other activities as needed
• Coordinates meetings (room scheduling, catering, audiovisual needs, environmental services, etc.) as needed.
• Coordinates travel arrangements/conference attendance for associates as needed
• Assists with recording and maintaining minutes at meetings as needed: PMR management team meeting, IP Rehab Ops, PMR physician dept meeting, Diversity meetings.

Qualifications

• Writes, reads, comprehends and speaks fluent English.
• High-school graduate.
• Completed an advanced secretarial course or has previous experience.
• Previous secretarial experience.
• Computer literacy.
• Proven background in organizational skills and attention to data