ITility seeks a talented Associate Proposal Manager who act in core execution role within the Proposal Operations team. This individual will manage end-to-end proposal processes for RFIs, SSNs, and Task Orders while providing critical writing and production support for large-scale, complex pursuits. The role requires a blend of technical writing, rigorous document engineering (DTP), and digital workspace administration. This position is eligible for fully remote, or a hybrid (2-3 days per week onsite) schedule.

ITility is a Service-Disabled Veteran-Owned Business with a passion to equip our nation’s Intelligence Community, armed forces and first responders with the very best to empower their missions. From the virtual battlefield to boots on the ground, our people, processes, and performance drive our ability to help our clients protect what matters, now and for generations to come.

At  ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe. 

We Value:

The Drive to Perform Beyond Perceived Limits.
The Desire to Find Significance in All We Do.
The Passion and Compassion That Powers Both.

Core Responsibilities:

Proposal & RFI Execution:

Full Lifecycle Management: Lead end-to-end responses for RFIs and Task Orders, including deconstructing requirements, creating compliant outlines, and managing the submission schedule.
Content Generation: Draft, edit, and tailor technical, management, and past performance narratives to meet specific RFP evaluation criteria.
Review Coordination: Facilitate milestone reviews (Color Teams) and ensure all evaluator comments are adjudicated and integrated into the final response.

Technical Production & Document Engineering:

Desktop Publishing (DTP): Execute final formatting of proposal volumes in Microsoft Word, ensuring 100% compliance with Section L/M instructions (styles, margins, and page constraints).
Presentation Architecture: Design and architect executive-level slide decks for oral presentations and capability briefings, ensuring high visual impact and message clarity.
Quality Control: Conduct final compliance checks, including cross-reference validation, acronym list management, and PDF optimization for portal submissions.

Growth Infrastructure & Administration:

SharePoint Administration: Manage the Proposal SharePoint environment, including folder architecture, version control, and permissions management to ensure a streamlined collaborative workspace.
Content Development: Systematically capture and organize "Gold Baseline" content (resumes, past performance, and boilerplate) into a centralized, searchable repository.
Asset Maintenance: Proactively update corporate growth assets to ensure the team is never "starting from zero" on a live pursuit.

Qualifications:

Experience: 3+ years of experience in Federal Government contracting or professional proposal development.
Technical Proficiency: High-level mastery of Microsoft Word (Styles and DTP) and PowerPoint (Master Slides/Architecture).
SharePoint: Practical experience managing SharePoint sites or similar document management systems.
Writing: Strong technical writing skills with the ability to translate SME input into compliant, persuasive prose.
Aptitude: A meticulous eye for detail and the ability to thrive in a high-velocity, deadline-driven environment.

Desired Qualifications:

Demonstrated experience supporting USSOCOM bids.
Experience supporting proposals for OCONUS work.
PMI Program Management Professional or Association of Proposal Management Professionals.

Physical Requirements:

Work is typically performed in an office setting.
Prolonged periods of sitting at a desk and working on a computer.
While performing the duties of this job, the employee is regularly required to stand, sit, demonstrate manual dexterity, climb stairs, talk, hear and see.
Must have the ability to lift 15-25 pounds.

ITility is an Equal Opportunity Employer

ITility is committed to providing a work environment that is non-discriminatory, harassment free, fair, ethical and inclusive.

ITility is committed to the principle of equal employment opportunity and complies with all applicable laws which prohibit discrimination and harassment in the workplace. ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, disability, or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility’s offices, client sites, other locations where ITility is providing services, and to all work-related activities.

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