Executive Assistant

FTS International, LLC (FTS) is committed to providing the Federal Government with quality consultants and support. To ensure mission success we focus on putting our customers first while minimizing corporate bureaucracy on our staff. We provide Subject Matter Experts (SME) free of Organizational Conflicts of Interest (OCI) focused on independent analysis and mission support services within the disciplines of Engineering, Counter Terrorism Operations, Management, Information Technology, Signals Analysis, Administration, Cyber Security and Linguistics.

FTS has an opportunity for an Executive Assistant in Chantilly, VA.

The Executive Assistant serves as program support to the government Program Manager (PM) and Office Director with responsibility for administrative knowledge of the assigned tools and programs/projects.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements

• Prepare and organize meeting materials, agendas, and presentations

• Coordinate and facilitate executive meetings, including arranging logistics, preparing meeting minutes, and following up on action items

• Handle confidential and sensitive information with discretion and professionalism

• Assist in the preparation and submission of reports, presentations, and other documents

• Conduct research and gather information to support executive decision-making

• Assist with special projects and other duties as assigned by executives

• Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar

• Provide administrative and technical support to the Government leadership team, cross-office coordination, external mission partners, and other DoD/IC customers

Required Skills/Qualifications

• TS/SCI with polygraph 

• HS diploma or GED plus 10+ years of experience or AS/AA degree plus 8 years of experience or a BA/BS degree plus 6 years of experience or an MA/MS degree and 4 years of experience

• Experience creating, delivering, and maintaining the office strategic calendar

• Experience scheduling and coordinating activities, conference rooms, and travel arrangements

• Experience conducting briefing, document reviews and records management

• Experience with personnel in/out processing documentations and coordination

• Ability to solve problems in a rapidly changing environment and interface with the customer daily

• Ability to work independently with minimal supervision as well as the ability to manage multiple customer requests simultaneously

• Experience creating, delivering, and maintaining the office strategic calendar 

• Experience scheduling and coordinating activities, conference rooms, and travel arrangements

• Experience conducting briefing and document reviews

• Experience in records management

• Ability to solve problems in a rapidly changing environment and interface with the customer daily

• Experience coordination and managing decision documents, directives, work plans, governance documentation, and strategic artifacts

• Ability to draft, proofread, edit and coordinate correspondence

• Possess excellent writing and verbal communication skills

• Experience attending events and capturing minutes and notes

• Excellent interpersonal skills and the ability to summarize and brief senior level Government leaders

Desired Skills/Qualifications

• BS STEM (Science, Technology, Engineering, or Math) in engineering discipline 

FTS International, LLC is an Equal Opportunity Employer – vets/disabled.