Proposal & Compliance Manager

Position Description:

The Proposal & Compliance Lead is responsible for leading and managing the full lifecycle of federal government proposals, from opportunity identification through contract award. This position oversees all aspects of the proposal development process, including solicitation analysis, compliance reviews, proposal planning, scheduling, content development, color team reviews, production, and timely submission. Working collaboratively with business development, operations, pricing, contracts, and executive leadership, the Proposal & Compliance Lead delivers compliant, compelling proposals that align with the company's strategic objectives.

In addition to proposal management, the Proposal & Compliance Lead serves as the organization's lead for federal and Small Business Administration (SBA) compliance reporting. This includes managing reporting requirements associated with the SBA 8(a) Business Development Program and other small-business programs; maintaining SAM.gov registrations, representations, and certifications; supporting GSA Multiple Award Schedule administration; monitoring regulatory and FAR/DFARS changes; and promoting compliance with applicable federal procurement requirements. The position coordinates contract reporting, certifications, socioeconomic program requirements, and internal compliance activities to reduce organizational risk and maintain eligibility for federal contracting opportunities.

The Proposal & Compliance Lead also develops and maintains proposal processes, templates, compliance matrices, content libraries, and lessons learned to improve proposal quality and efficiency. The position tracks key proposal metrics, supports strategic capture planning, manages proposal schedules, and coordinates cross-functional teams to produce high-quality, compliant proposals within aggressive deadlines. Success in this role requires exceptional project-management and written-communication skills, attention to detail, knowledge of federal acquisition regulations, and the ability to manage multiple priorities in a fast-paced government-contracting environment. This format follows the structure of the sample provided.[1]

Key Responsibilities

Strategic Corporate Growth

· Lead the end-to-end federal proposal development process, including opportunity planning, solicitation analysis, proposal scheduling, compliance reviews, color-team reviews, production, and timely submission.

· Analyze solicitations, amendments, and evaluation criteria to develop compliance matrices, proposal outlines, and detailed schedules that guide cross-functional proposal teams.

· Coordinate with leadership, business development, recruiting, operations, and technical subject-matter experts to develop winning proposals.

· Develop, edit, and maintain proposal content, templates, graphics, resumes, past-performance narratives, and proposal libraries to improve efficiency and proposal quality.

· Manage federal compliance activities, including SBA 8(a) reporting, SAM.gov registrations and representations, GSA Multiple Award Schedule administration, and other required regulatory submissions.

· Monitor changes to the FAR, DFARS, SBA regulations, agency guidance, and other federal procurement requirements; recommend updates to internal processes and proposal practices.

· Maintain socioeconomic program documentation and contract-reporting requirements to support continued eligibility for federal contracting opportunities.

· Oversee proposal schedules, action-item tracking, risk management, and document version control while facilitating effective communication among staff throughout the proposal lifecycle.

· Track proposal performance metrics, conduct lessons learned, and implement continuous process improvements to increase proposal quality, efficiency, and win probability.

· Conduct capture activities, including researching opportunities, meeting with federal stakeholders, maintaining the FWF opportunity pipeline in HigherGov, coordinating teaming activities, and contributing to win strategies and proposal readiness.

Operational & Financial

· Provide input on pricing strategies, contract negotiations, and risk assessments.

· Monitor performance metrics and key performance indicators (KPIs) to assess and improve business-growth strategies.

· Monitor strategic-initiative alignment with FWF mission objectives, cultural values, and shareholder interests.

· Collaborate with subsidiary leadership to ensure business-development initiatives align with operational capabilities and available resources.

Qualifications

Education

· Bachelor's degree required, or a minimum of eight years of related experience in lieu of a degree.

· Master's degree preferred.

Experience & Industry Knowledge

· Minimum of five years of experience in federal contracting.

· Strong understanding of the federal procurement process, including FAR/DFARS requirements, SBA 8(a), ANC advantages, and socioeconomic contracting programs.

· Experience establishing and maintaining relationships within federal agencies, solution providers, and industry partners to support company growth and teaming opportunities.

· Ability to assess market trends, evaluate financial implications, and develop data-driven strategies.

Working Environment

The individual will work in a high-profile, dynamic, decision-making environment and serve as a key contributor and self-starter. The role requires adaptability to evolving business needs and additional responsibilities as assigned, including extended hours and critical decision-making scenarios.

The team works on a hybrid schedule, splitting time between the FWF office in Tysons Corner, Virginia, and remote work.

Travel

This role may require travel to operational sites, meetings with subsidiary leadership, and engagements with partners.

Physical Requirements

The physical requirements described below are representative of those necessary to successfully perform the essential functions of the Proposal & Compliance Lead position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

· Ability to remain in a stationary position, primarily seated, for extended periods while performing computer-based work, reviewing documents, participating in meetings, and managing proposal activities.

· Ability to frequently operate a computer and other standard office equipment, including extensive use of a keyboard, mouse, telephone, and video-conferencing technology.

· Ability to read, review, and analyze detailed electronic and printed materials, including solicitations, contracts, regulatory requirements, spreadsheets, compliance matrices, and proposal documents.

· Ability to communicate effectively in person and through telephone, video conference, and other electronic communication methods.

· Ability to occasionally move throughout an office or meeting environment to attend meetings, collaborate with team members, access equipment, or perform other job-related activities.

· Ability to occasionally lift, carry, or move office materials, proposal materials, laptops, or similar items weighing up to approximately 20 pounds.

· Ability to work for extended periods during time-sensitive proposal efforts and submission deadlines, which may occasionally require work outside normal business hours.

· Ability to perform the essential functions of the position in both office and remote-work environments, with or without reasonable accommodation.

· Ability to travel by automobile and/or commercial transportation as required for business purposes. Travel may require navigating airports, transportation terminals, parking facilities, hotels, conference venues, federal facilities, and customer or operational sites; transporting personal belongings and business materials; and remaining seated for extended periods during transit. The employee must be able to safely navigate these environments and complete required business travel, with or without reasonable accommodation.

Reporting Structure

The Proposal & Compliance Lead reports directly to the President of Far West Federal Holding, LLC.