Lead Administrative Assistant

As a Lead Administrative Assistant, you will play a vital role in ensuring the smooth operation of our administrative functions.  This role will provide high-level administrative and organizational support to Honeywell’s VP of Tax and up to two additional senior leaders and is based out of our Charlotte, NC office on a Hybrid work schedule.  

In this role, you will operate in a fast-paced environment, interacting daily with internal employees as well as external customers and vendors. You will be responsible for coordinating travel arrangements, managing multiple complex calendars, and ensuring meetings are organized and executed efficiently. Additionally, you will support a variety of critical administrative and business processes.

This position requires the ability to handle confidential and sensitive information with the utmost discretion. The ideal candidate will demonstrate a strong sense of urgency, resourcefulness, and the ability to effectively prioritize and manage competing priorities.

KEY RESPONSIBILITIES

• Executive Calendar Management

  The Lead Administrative Assistant is responsible for extensive calendar management, proactively organizing and prioritizing the executive calendar to align with current objectives. This includes acting as a liaison for the executive team and consistently using sound judgment and discretion to ensure schedules are efficiently managed.

• Travel Coordination

  This role coordinates complex travel arrangements, both domestic and international. Responsibilities include securing lodging, developing comprehensive itineraries, handling related correspondence, obtaining visas, acquiring letters of invitation from relevant countries, and ensuring that passports are kept up to date.

• Meeting and Conference Logistics

  Organizing conference calls and meetings for a global audience is a key function, whether these are held virtually or onsite. The Lead Administrative Assistant manages all logistics related to these meetings to ensure seamless execution.

• Event Planning and Execution

  Planning and executing various events—including meetings, business luncheons, client dinners, and employee team-building activities. The Lead Administrative Assistant ensures that each event is well organized and meets the intended objectives.

• Document Preparation 

  The position involves preparing agendas, reports, and presentations.  Maintaining OneDrive files and correspondence for meetings and recording relevant information in the TEAMS channel.

• Staff Meeting Participation

  The Lead Administrative Assistant attends staff meetings as determined by leadership and is responsible for tracking action items resulting from those meetings, ensuring that follow-up and completion are consistent and thorough.