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Benefits:
- 401(k) matching
- Bonus based on performance
- Paid time off
Administrative Assistant
Position Overview
We are seeking a highly organized, dependable, and proactive Administrative Assistant to join our team. This position plays a vital role in supporting the daily administrative operations of our school. The ideal candidate is detail-oriented, professional, and able to multitask in a fast-paced environment while maintaining a positive and welcoming attitude toward children, families, and staff.
Key Responsibilities
- Greet and assist families, visitors, and prospective families in a professional, friendly, and welcoming manner.
- Answer incoming phone calls, direct inquiries appropriately, and provide exceptional customer service.
- Assist with administrative documentation, filing, data entry, and general office organization.
- Support school leadership with scheduling, calendar management, and daily administrative tasks.
- Assist with family communications, newsletters, and school updates.
- Maintain student and staff records while ensuring confidentiality of all information related to children, families, staff, and school operations.
- Support enrollment activities, including tours, inquiries, and onboarding new families.
- Process paperwork and assist with licensing documentation and compliance requirements.
- Order and maintain office supplies and ensure the front office remains organized and welcoming.
- Provide operational and administrative support to the leadership team as needed.
- Assist with special events, school functions, and other school-wide initiatives.
- Serve as a positive representative of the school while fostering strong relationships with families, staff, and the community.
Desired Qualities & Skills
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Professional, positive, and customer-service-oriented demeanor.
- Ability to multitask and prioritize responsibilities effectively.
- Detail-oriented with strong problem-solving skills.
- Dependable, self-motivated, and proactive.
- Ability to work independently and collaboratively as part of a team.
- Strong computer proficiency, including Microsoft Office Suite, email, and general office software.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
Educational Qualifications
All candidates must meet one or more of the following qualifications, in addition to any state and/or local licensing requirements:
- High school diploma or equivalent required.
- Associate’s degree or coursework in Business Administration, Education, or a related field preferred.
- Previous administrative, customer service, or office management experience preferred.
- Experience working in a licensed childcare center, preschool, educational setting, or customer-facing environment is a plus.
Why Join Our Team?
- Supportive leadership and collaborative team environment.
- Opportunities for professional growth and career development.
- Meaningful work supporting children, families, and educators.
- A positive, family-centered workplace culture.
- Opportunity to make a daily impact on the success of our school community.
- Competitive compensation and benefits package based on qualifications and experience.
Reports To: School Director
Position Type: Full-Time
Schedule: Monday–Friday (Schedule to be discussed during the interview)
Position Type: Full-Time
Schedule: Monday–Friday (Schedule to be discussed during the interview)
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