Executive Assistant

Position Overview

Hayward is seeking a highly organized and proactive Executive Assistant to support three senior executives while providing administrative and project coordination support to Senior Level Executive Assistants. This role is responsible for managing executive priorities, calendars, meetings, travel, communications, and special projects, while contributing to the efficient operation of the executive office through meeting logistics, hospitality coordination, and other administrative support activities. The ideal candidate will demonstrate exceptional professionalism, discretion, attention to detail, and a commitment to delivering a high level of service. This role's dynamic nature requires the ideal candidate to have exemplary time management skills and the ability to identify and anticipate the executives' needs. The position must interact seamlessly and professionally with various individuals, including members of the Senior Leadership Team, and teams that report to these executives. This position will be based at our Charlotte, NC headquarters. 

Responsibilities

• Coordinate calendar and scheduling for assigned executives and schedule various meetings as required. 

• Determines priority matters of attention for the executives and keeps them advised of time-sensitive issues, enabling appropriate follow-up. 

• Complete various special projects, including creating PowerPoint presentations, spreadsheets, special reports, and agenda material.  

• Embrace and leverage technology to drive efficiency and effectiveness 

• Conduct miscellaneous analysis and reporting. 

• Coordinate travel arrangements for executives. 

• Produce expense reports and process invoices as necessary. 

• Perform other miscellaneous duties as assigned  

Qualifications

• Bachelor's degree or equivalent experience 

• Minimum five years’ experience in similar roles 

• Previous executive administrative or related experience is required 

• Strong working knowledge of and proficiency in MS Office (Word, Excel, PowerPoint, Outlook) 

• Excellent communication and interpersonal skills 

• Organization and Planning - orchestrate and handle multiple activities contemporaneously to accomplish a goal; anticipates and adjusts for problems and roadblocks. 

• Works with a sense of urgency 

• Ability to handle sensitive and confidential information 

• Collaboration Skills 

• Dependability, Humility and ‘Can-do’ mindset 

• Agile, with the ability to adapt to changing demands; flexible.  

• Comfortable with a dynamic, evolving organization.