Lead Administrative Assistant

As a Lead Administrative Assistant, you will play a vital role in ensuring the smooth operation of our administrative functions.  This role will provide high-level administrative and organizational support to Honeywell executives, including Vice Presidents and Senior Leaders in the legal department, and will be based out of our Charlotte, NC office on a Hybrid work schedule.  

In this role you will operate in a fast-paced environment interacting daily with internal employees and external customers and vendors.  This role will plan travel, coordinate multiple busy calendars, ensure complex meetings are planned effectively, and carry out other key administrative business processes.  This role manages confidential and sensitive information.  The ideal candidate will function with a high sense of urgency, and resourcefulness and be able to effectively prioritize competing objectives.

KEY RESPONSIBILITIES

• Executive Calendar Management

The Lead Administrative Assistant is responsible for extensive calendar management, proactively organizing and prioritizing the executive calendar to align with current objectives. This includes acting as a liaison for the executive team and consistently using sound judgment and discretion to ensure schedules are efficiently managed.

• Travel Coordination

This role coordinates complex travel arrangements, both domestic and international. Responsibilities include securing lodging, developing comprehensive itineraries, handling related correspondence, obtaining visas, acquiring letters of invitation from relevant countries, and ensuring that passports are kept up to date.

• Meeting and Conference Logistics

Organizing conference calls and meetings for a global audience is a key function, whether these are held virtually or onsite. The Lead Administrative Assistant manages all logistics related to these meetings to ensure seamless execution.

• Event Planning and Execution

Planning and executing various events—including meetings, business luncheons, client dinners, and employee team-building activities. The Lead Administrative Assistant ensures that each event is well organized and meets the intended objectives.

• Document Preparation 

The position involves preparing agendas, reports, and presentations.  Maintaining OneDrive files and correspondence for meetings and recording relevant information in the TEAMS channel.

• Staff Meeting Participation

The Lead Administrative Assistant attends staff meetings as determined by leadership and is responsible for tracking action items resulting from those meetings, ensuring that follow-up and completion are consistent and thorough.