Primary Purpose

Under the direction of the Purchasing Manager, the Assistant Purchasing Manager is responsible for material takeoffs for new plans and options and maintaining takeoffs for existing plans. The Assistant Purchasing Manager will assist in value engineering, plan pricing and review and evaluate cost estimates. The Assistant Purchasing Manager also serves as a team leader and mentor within the department

Responsibilities

Screen and qualify contractors for bidding.
Prepare and distribute Bid Packages for new products and projects.
Prepare Project Estimates (Feasibilities) and establish proformas with Purchasing Manager

Qualify all proposals to ensure that bids are aligned and consistent and include all specifications, scopes, and details. Create bid comparisons and spread bid numbers

Assist in negotiating the lowest cost possible while maintaining high quality.

Review and challenge costs by analyzing labor, material, and time requirements.
Stay updated on industry trends, material costs, and new construction technologies to provide accurate estimates and identify creative solutions to construct the most cost-effective houses
Work closely with project managers, architects, engineers, and other stakeholders to ensure new designs are feasible and to align on project scope and costs.
Review and interpret architectural and engineering drawings, scopes of work, and specifications to understand the scope and requirements of the project.

Creatively source new products to help lower cost and improve quality/aesthetic appeal of production homes.
Assist in development and updates for detailed scopes of work for trades.
Process Awards Packages, spread subcontractor bids, analysis of pricing and recommend to Purchasing Department head bid awards.
Set up new Vendors per policies and procedures.
Create, oversee, and track all vendor Price Agreements.
Accurately input contract pricing into accounting and purchasing software.
Audit data input into accounting and purchasing software to ensure accuracy of data.
Serve as the liaison between vendors, construction crews, project managers, and other departments
Maintain accurate files and organization of all contracts

Assure all contract documents are executed and returned within prescribed time frames, process vendors and vendor contracts, track vendor contracts, and track vendor insurance. Calculate takeoffs for all plans, elevations and options
On-site visits to validate take-offs

Read and interpret blueprints, specifications and scope documents to prepare, analyze and maintain thorough take offs with accurate quantities
Assist region with plan value engineering
Assist with assessing lumber take-offs and $0 items before job starts are sent to the field
Manage lumber EPO process, including vetting of requests and issuing of EPO’s (field task moving forward?)

Education

Bachelor’s degree in Construction Management, Business, Accounting or related field or applicable work experience required

Professional/Trade Expertise Experience

Minimum of 3 years experience in new home construction industry
Organization – Prioritize work activities and use time efficiently
Oral Communication - Speak clearly and respond well to questions
Written Communication – Write clearly and informatively; ability to read and interpret written information
Proficient knowledge of MS Office, Excel
Knowledge and experience in Builder Accounting and Purchasing software systems (FAST, JD Edwards, BuildPro, Newstar).
Knowledge of construction trades and building materials, thorough in plans reading, understanding and knowledge of the entire construction process.
Valid driver’s license and dependable personal transportation for daily regional travel required.

Complexity & Problem Solving

Possess a strong technical acumen in determining requirements for takeoffs based on plans
Negotiation skills to ensure getting best possible pricing
Possess a strong analytic mindset, with the ability make decisions based on data and turn the data into insights with recommended action.
Strong project management skills, with experience managing multiple projects simultaneously in a fast-paced, ever-changing environment.

Relationship Management

Ability to collaborate cross functionally to drive business strategies and initiatives.
Interaction with key vendors and on-site teams

Decision Making

Pricing decisions that may impact overall costs of projects
Decisions on vendors awards may impact overall costs and vendor relationships
Crafting proposals with accuracy has significant financial implications
Majority of work may be done autonomously with consultation with Director, Purchasing

Impact

Lack of supply
Increased pricing due to demand and supply chain

Physical Demand & Working Conditions

Level of Effort: Moderate effort

Learn more about this Employer on their Career Site

Purchasing - Assistant Manager, Purchasing