Job DetailsJob Location: CCS Main Campus - Chattanooga, TN 37409Position Type: Full TimeEducation Level: Not SpecifiedTravel Percentage: NoneJob Category: Admin - ClericalJob Title: Business Office Administrative Assistant Department: Business Office Reports to: CFO / COO FLSA Status: Exempt Salaried Employment Status: Full-time, 40 hours About Chattanooga Christian School: Chattanooga Christian School (CCS) is a Christian, interdenominational, co-educational, day school nestled on 55+ acres at the foot of Lookout Mountain. CCS has been serving Christian families in the Chattanooga area since 1970 and currently enrolls 1,550+ students in the Lower School (Preschool -5), Middle School (6-8), and High School (9-12). We believe the truth of scripture provides the framework through which all of reality can be understood. In concert with all other areas of school life, our academic program prepares students to grow as lovers of God who seek truth, serve others, and steward creation and culture. We are committed to providing an environment that meets each student at their unique point of need and equips them for pursuit of their full, God-given potential. We seek candidates who are committed to the development and discipleship of the whole child, both within and outside of the classroom. Our mission is to prepare students to lead and serve with distinction while representing Christ and seeking his Kingdom in all areas of home, church, society, and culture. Why join the team at CCS? At CCS, we are committed to providing a Christ-centered, nurturing environment where academic excellence and spiritual growth go hand in hand. We strive to foster a learning atmosphere where students are encouraged to develop a strong moral foundation, cultivate character, and deepen their faith in Christ. Our faculty and staff are not only enthusiastic about education but also about modeling Christlike behavior, building a strong community of faith, and inspiring students to live out their Christian Values. CCS is dedicated to partnering with families in raising the next generation of leaders who are equipped to serve Christ and make a positive impact in the world. Compensation & Benefits: At CCS, we are dedicated to offering a compensation and benefits package that supports the well-being of all our employees. For full-time, benefit-eligible employees, we provide a comprehensive suite of benefits, including medical, dental, and vision insurance, as well as a 403(b) retirement plan with employer contributions. Full-time employees also receive paid time off for illness, and personal needs. For part-time employees, while benefits may differ, we are committed to offering competitive compensation and providing access to certain benefits where eligible. Part-time employees may have access to some benefits such as paid time off and retirement plan options, depending on their role and hours worked. Our goal is to ensure all employees are supported and valued within their respective roles. Position Overview: The Business Office Administrative Assistant provides administrative, financial, and operational support to the school’s Business Office and Head of School. This position serves as a key point of contact for parents, faculty, staff, and visitors while assisting with daily financial operations, billing support, and office management responsibilities. The ideal candidate is highly organized, service-oriented, detail-focused, and able to manage confidential information with professionalism and discretion. This position supports the mission of Chattanooga Christian School: preparing students to lead and serve with distinction while representing Christ and seeking His Kingdom in all areas of the home, church, society, and culture. Essential Duties and Responsibilities: Financial & Business Office Support Process and reconcile purchasing card (P-Card) transactions and documentation Assist with accounts payable processing, including invoices, coding, and payment tracking Manage bank deposits and withdrawals Assist families with parent billing questions and account support Process tuition deposits and maintain accurate records Maintain organized financial and administrative files Assist with collecting and reviewing I-9 documentation as needed. Administrative & Front Office Support Serve as the front office point of contact by greeting visitors, answering doors, and assisting parents and guests Manage incoming and outgoing mail and deliveries Monitor and order office supplies and maintain inventory Provide administrative support to the Head of School, including calendar management and scheduling assistance Support general office operations and special projects as assigned Qualifications Previous administrative, bookkeeping, business office, or school office experience preferred Strong organizational and multitasking skills Excellent interpersonal and customer service skills Ability to handle sensitive and confidential information with discretion Proficiency in Microsoft Office and/or Google Workspace Experience with billing, accounting, or financial systems preferred Ability to communicate clearly and professionally with various constituents Detail-oriented with strong follow-through Success Indicators: Success in this role will be demonstrated through: Accurate, timely, and organized support of daily business office operations and financial processes. Professional, warm, and responsive interactions with parents, employees, students, visitors, and external partners. Well-maintained administrative systems, records, files, and office workflows. Reliable follow-through on operational tasks, deadlines, communication, and requests. Effective coordination and support of purchasing card reconciliation, billing support, deposits, and administrative processes. Strong customer service and problem-solving support for families and employees interacting with the Business Office. Consistent attention to detail and accuracy in handling financial documentation, records, and confidential information. Dependable front-office support that contributes to a welcoming and organized environment. Effective administrative support for the Head of School and Business Office leadership. Positive collaboration with colleagues and contribution to a professional, service-oriented team culture. Demonstration of professionalism, discretion, adaptability, and alignment with the mission and values of CCS. Physical Demands & Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Requires vision to read small print. Requires the mobility to stand, stoop, reach and bend. Requires mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Requires the ability to stand for extended periods. Requires the ability to walk long distances. Requires lifting, pushing, and/or pulling which does not exceed twenty-five pounds and is an infrequent aspect of the job. Is subject to normal inside and outside environmental conditions. Mental acuity to perform the essential functions of this position. Employment Disclaimer: Please note that employment at CCS is contingent on successfully passing a fingerprint-based background check. In addition, all employees are required in good faith to agree with each statement made in the CCS Statement of Faith. Equal Employment Opportunity: Chattanooga Christian School is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, gender, national origin, age, disability, or veteran status.

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