Position Overview:

As the Expense Accounting Coordinator, you will be responsible for receiving all company invoices through multiple means which include but are not limited to mail, email, fax and interoffice mail. You will be responsible for entering invoices into our software-based approval process in a timely manner and high levels of accuracy. In addition to Corporate Expense maintenance you will be required to process our customer collections using excel and Microsoft Access.

Responsibilities:

Auditing all vendor accounts, following up on any billing issues that may arise
Data entry of invoices into company software programs
Labeling invoices by vendor number accurately and reviewing check due all notes
Reviewing vendor statements, following up on open invoices and credits
Process and maintain all customer collections as a 3^rd party
Corresponding with customers and vendors regarding payment status or other concerns regarding their account
Partnering with Expense team and other departments to resolve any expense – related issues
Ensuring compliance with company expense policies and procedures
Building and maintaining positive relationships with internal and external stakeholders
Perform other duties as assigned by leadership

Environment:

Warehouse Office – approx. 65F – 70F

Schedule:

Monday – Friday
Standard Business Hours

Compensation:

$23.00 - $25.00

Experience:

Preferred: Six Months (6 mo) – One (1) years’ experience in Accounting, bookkeeping or relevant field
Preferred: High School Diploma or equivalent
Preferred: Proficiency in office software such as Excel and Microsoft Office Suite etc.

Skills:

Physical abilities: Ability to stand, walk and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile etc.
Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basis
Organizational Skills: Ability to fulfill executive directions in a timely manner; ability to prioritize and meet deadlines
Working in a team based environment: Working independently and as a team player
Quality: Maintain integrity and high standards from all perspectives
Safety Culture: Maintain and drive safety policies; driving for accountability of safe practices throughout shift

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