Accounts Payable Specialist

This Senior Accounts Payable Specialist role offers a direct hire opportunity in an established, inventory-driven manufacturing environment. You will manage high-volume, complex invoice processing and vendor account reconciliation, with a strong focus on three-way matching and inventory-related transactions. Working closely with Purchasing, Receiving, and Finance, you will ensure accurate and timely financial processing, support audits, and contribute to process improvements. The position follows a Monday–Friday first-shift schedule and offers a hybrid work model with three days remote each week.

Responsibilities

• Review and process a high volume of vendor invoices with exceptional accuracy and timeliness, including complex and exception-based transactions.
• Perform three-way matching between invoices, purchase orders, and receiving documentation to ensure accurate and complete processing.
• Validate pricing, quantities, freight, and tax accuracy prior to posting invoices to the accounting system.
• Apply appropriate general ledger coding in alignment with established accounting controls and company policies.
• Maintain organized and accurate electronic documentation of invoices and supporting records within the ERP system.
• Complete monthly vendor statement reconciliations and ensure that vendor accounts are current and accurate.
• Research, resolve, and document discrepancies related to pricing variances, quantities, freight charges, or receiving issues.
• Respond promptly and professionally to vendor inquiries regarding invoice status, payment timing, and account balances.
• Collaborate with internal departments, including Purchasing, Receiving, and Finance, to resolve purchase order or receipt discrepancies.
• Process invoices related to raw materials, components, and subcontracted manufacturing services in an inventory-focused environment.
• Review and process inventory-related invoices connected to goods receipts and production activities.
• Assist with resolving receiving, pricing, and inventory valuation variances that impact accounts payable.
• Identify opportunities to streamline accounts payable processes and strengthen internal controls.
• Assist with maintaining and updating procedural documentation for accounts payable processes.
• Provide audit support by preparing reconciliations, schedules, and required documentation for internal and external audits.
• Serve as a resource and informal mentor to junior accounts payable team members, sharing best practices and guidance.
• Support training efforts related to accounts payable systems, procedures, and process updates.
• Assist the broader accounting team with reporting, analysis, and special projects as needed.
• Ensure adherence to company policies, accounting standards, and safety guidelines in all accounts payable activities.

• At least 5 years of hands-on accounts payable experience, ideally in a manufacturing or inventory-based environment.
• Proven ability to handle heavy invoice volume, including processing approximately 500 invoices per week.
• Strong experience with three-way matching between invoices, purchase orders, and receiving documents.
• Proficiency in accounts payable processing, invoice processing, invoicing, reconciliation, and data entry.
• Demonstrated experience working within an ERP system for invoice processing and documentation.
• Proficiency in resolving invoice discrepancies, including pricing, quantity, freight, and receiving issues.
• Experience supporting internal or external audits through reconciliations and documentation preparation.
• Strong written and verbal communication skills for interacting with internal teams and external vendors.
• Ability to work effectively and collaboratively with cross-functional teams such as Purchasing, Receiving, and Finance.
• Commitment to compliance with company policies, accounting controls, and safety standards.

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.
• Prior experience in a manufacturing or inventory-driven environment strongly preferred.
• Comfort working with inventory-related invoices tied to raw materials, components, and subcontracted manufacturing services.
• Ability to identify and recommend process improvements within accounts payable.
• Strong organizational skills and attention to detail when managing high-volume transactions.
• Ability to mentor and support junior team members and contribute to training efforts.
• Interest in working as part of an established team with strong benefits and long-term stability.

The role is based in an office setting within a manufacturing, inventory-driven organization. The position follows a Monday–Friday first-shift schedule and offers a hybrid work model, allowing three days of remote work each week and on-site collaboration on the remaining days. You will work extensively with ERP systems and electronic documentation in a structured, process-oriented environment. The team operates in a professional office atmosphere with an established, collaborative accounts payable and accounting group, supported by strong benefits and a stable organizational culture.

Job Type & Location

This is a Permanent position based out of Chester, CT.

The pay range for this position is $55000.00 - $56160.00/yr.

offers a comprehensive benefits package that includes medical, dental, and vision coverage, paid time off, paid holidays, and company‑provided disability and life insurance. Employees may also be eligible for discretionary bonus opportunities as part of the company’s commitment to long‑term retention and employee well‑being.

This is a hybrid position in Chester,CT.

This position is anticipated to close on Apr 24, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.