Senior Administrative Assistant

Are you looking for an opportunity to define your future in the commercial real estate industry based on your own unique skills and experience?

The Senior Executive Assistant plays a crucial role in supporting executives by efficiently handling administrative tasks, thereby allowing them to focus on strategic management. This position involves coordinating and prioritizing daily activities, organizing meetings, composing correspondence, arranging travel, and preparing expense reports. Additionally, the Senior Executive Assistant ensures seamless operations by overseeing administrative functions and fostering a productive work environment.

Whether your talents lie in marketing, operations, finance, human resources, management, or something different altogether, you’ll find flexibility and a sense of belonging at Berkadia. We’re committed to a culture that strives for excellence – a place where your contributions are valued, you are empowered to create positive impact, and you can grow your career. Be Your Best Self. Be Berkadia. 

We Innovate to shape the future of CRE, so in this role you will:

Responsibilities: 

• General receptionist duties, including answering office main line and as management phone delegate, greeting visitors, and accepting packages and deliveries
• Prepare FedEx shipments and outgoing mail for all office teams. Keep and order inventory of stamps and shipment supplies.
• Order supplies and maintain office equipment; ensure all printers are operational and stocked with copy paper
• Maintain HUB kitchen and restock sodas, paper products and general kitchen supplies
• Retrieve and distribute office mail and newspapers
• Process invoices for payment
• Keep an inventory of parking validation tickets for guests
• Designated Floor Warden with Building Management; serve as the office Liaison with landlord on all maintenance and service requests
• Process expense reports for Associate Directors and senior level personnel
• Train newly hired analysts in processing their expense reports, T&E policies, and booking travel
• Book travel for Senior Managing Directors
• Prepare TOPA mailings for MF IS team
• Maintain conference rooms and common areas of the office; maintain conference room calendar
• Order food and setup conference rooms for business luncheon meetings
• Assist Office Manager in planning and holding office events and functions
• Cross-trained on all aspects of office management, including claiming wires, onboarding new employees
• Assist employees with preparation and distribution of marketing materials
• Administrative duties and responsibilities as required by the Office Leaders, Executive Vice President, and Office Manager

We are passionate about your growth, so to achieve success in this role you should have: 

Preferred Qualifications 

• 5+ years of equivalent professional experience
• Highschool diploma or GED
• Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook; Salesforce experience is advantageous.
• Strong attention to detail with excellent organizational and multitasking abilities.
• Exceptional verbal and written communication skills, adaptable to tight deadlines in a team setting.
• Ability to collaborate effectively across all levels of internal and external management, maintaining confidentiality. 

We believe People Matter, so we offer benefits that go beyond:

• Monthly paid volunteer hours and donation matching to benefit our communities 
• Employee Resource Groups that help you grow with us
• Fertility and family planning services  
• Up to 12-weeks of fully paid parental leave   
• Mental health care, including free counseling sessions:  
• We'll help you fund your learning journey with generous tuition reimbursement 
• Pet insurance discounts 
• And more! 

Be Your Best Self. Be Berkadia. 

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