Executive Assistant

GO BEYOND THE IVY

Our business is a team sport built on creating and delivering memorable experiences around Cubs baseball and other live events.

Chicago Cubs | Marquee 360 | Marquee Development | Marquee Ventures

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JOB TITLE: Executive Assistant (Marquee Development)

DEPARTMENT: Marquee Development

ORGANIZATION: Marquee Development

REPORTS TO: Managing Principal, Marquee Development

FLSA STATUS: Exempt

Compensation: $75,000 - $100,000 USD

OUR STORY

MARQUEE DEVELOPMENT is a full-service real estate firm that specializes in mixed-use sports and entertainment districts. We strategically manage every aspect of a sports-adjacent mixed-use development with a best-in-class ability to curate the experience for a team, fans and community. By bringing bring a sports-operational mindset to traditional real estate development, we focus on the critical integration of team operations and real estate to ensure the experience amplifies the brand of the district, while complementing and protecting the team brand to maximize long-term franchise value.

HOW YOU’LL CONTRIBUTE:

The executive assistant will play a pivotal role in supporting the Managing Principal and other high-level executives within the company. This position requires a highly organized, proactive, and detail-oriented individual with exceptional communication skills and a strong ability to prioritize tasks. The ideal candidate will be able to anticipate the needs of senior executives, manage complex schedules, and maintain a high level of confidentiality.

THE DAY-TO-DAY:

• Serve as gatekeeper and primary point of contact between executives, associates and external stakeholders

• Manage complex, high-volume calendars, including scheduling meetings, cross-department initiatives, office events and travel arrangements

• Screen and prioritize incoming emails and assist in the timely response of requests

• Anticipate executive needs and proactively resolve scheduling, operational, and logistical issues

• Prepare and edit correspondence, reports, presentations, and briefing materials

• Prepare and organize meeting agendas, minutes, follow-ups and action items

• Provide a high level of customer service to visiting guests, including hotel/restaurant reservations, tickets, gifts, and logistics

• Coordinate travel arrangements, including booking flights, hotels and transportation

• Prepare and manage expense reports, reimbursements, time tracking, dues and subscriptions

• Assist with project management and track executive initiatives, deadlines and action items across departments

• Partner with IT to support technology needs, secure access, equipment setup and troubleshooting

• Collaborate with Security to coordinate VIP tours and manage visitor access

• Maintain executive contact database and coordinate outreach, follow-ups, and relationship management activities on behalf of executives

• Provide document management support and maintain digital and physical filing systems

• Ensure compliance with governance policies, confidentiality standards, and regulatory requirements

WHAT YOU’LL BRING:

• 5 years minimum experience as an Executive Assistant supporting C-suite executives

• Exceptional organizational and time management skills

• Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint)

• Excellent verbal and written communication skills

• Ability to work non-traditional work schedule, including Cubs games

• Discretion and confidentially

• College degree from an accredited institution

WHAT SETS YOU APART:

• Experience working in a startup environment and/or financial institution

• Working knowledge of applicable financial regulations and compliance requirements relevant to executive operations

• Knowledge of project management methodologies

• Experience with CRM and calendar management software

• Ability to adapt to a fast-paced and changing work environment

TOTAL REWARDS:

• On-site parking

• Transit benefits

• Paid time off: Personal, Sick & Vacation Time

• Casual work attire environment

• Complimentary Meal & beverage plan

• Access to campus wide Wrigley Field events & pre-sales

• 401K Plan Employee Contribution & Employer Match  

• Benefit Plans: Medical, Dental, Vision & Life Insurance

• Health & Wellness engagement & programming

• Variety of associate special events, volunteer opportunities and partnership discounts

• Access to online associate recognition & rewards platform

* This job posting includes the anticipated compensation, which reflects the hourly rate or salary range the Chicago Cubs and its affiliates are considering for this role in the specified location(s) as of the posting date. The expected hiring compensation for this position is either at this rate or near the midpoint of the stated range.

The Chicago Cubs and its affiliates embrace diversity and are committed to building a team that represents all communities. We hold ourselves accountable to include new and different voices in our organization. Everyone is welcome here , and we celebrate what makes each of us unique.

Response Expectations:

Due to the overwhelming number of applications we receive, we unfortunately may not be able to respond in person to each applicant. However, we can assure you that you will receive an email confirmation when you apply as well as additional email notifications whether you are selected to move forward for the position or not. Please note, we keep all resumes on file and will contact you should we wish to schedule an interview with you.

The Chicago Cubs and its affiliates are an Equal Opportunity Employer committed to inclusion and employing a diverse workforce. All applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, or other legally protected characteristics.