Conflicts & Billing Coordinator

Responsibilities:

• Conflicts
  • Responsible for new business intake, matter opening, conflict analysis and resolution using the Firm’s conflict system
  • Perform conflicts checks and analysis of results, in coordination with General Counsel
  • Monitor waivers and engagement letters during the process to help flag issues and resolve problems
  • Coordinate solutions when issues arise within the workflow, including communicating with the vendor for support
  • Conduct independent research on various publicly available databases
  • Provide timely responses to attorneys and General Counsel when reports are requested
  • Maintain the integrity of the new matter intake workflow and conflicts database by verifying information and ensuring all the information is collected

• Time & Billing
  • Process edits and transfers to pre-bills as directed by attorneys/secretaries and billing manager
  • Gather invoices from Expert Image and forward to attorney/secretary
  • Assist in prebill distribution at the beginning of the month
  • Answer emails from the billing account as directed by billing manager
  • Finalize invoices and send to attorneys or clients
  • Assist with ebilling invoices
• Other duties and special projects as assigned

Knowledge, skills, and abilities required:

• At least 3 years of conflicts experience in a law firm is required; time and billing experience is preferred
• Experience with IManage conflicts and Aderant billing preferred 
• Proficiency in MS Word and Excel
• Strong data entry and proofreading skills
• Good organization skills
• Must be highly detail-oriented with the ability to prioritize and handle multiple tasks in a fast-paced environment
• Ability to think independently, work under tight deadlines and accept new projects as assigned
• Excellent written and oral communication skills
• Client service oriented with the ability to professionally collaborate with others
• Strong initiative and work ethic with good judgement, confidentiality and discretion

Working conditions and physical effort: 

• Work is normally performed in a typical office work environment, with in-office expectations on Tuesdays, Wednesdays and Thursdays
• Limited physical effort required
• Very limited exposure to physical risk

Disclaimer:

Incumbents must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

This job description in no way states or implies that these are the only duties to which will be required in this position. The Firm reserves the right to change or assign other duties to this position (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.