Office Manager- Chicago Office

Description

Do you have a passion for creating seamless, welcoming experiences for guests and colleagues alike? Do you take pride in creating a welcoming, well-run workplace?

GFOA is seeking an Office Manager to oversee daily office operations and guest services. This role ensures that GFOA’s Chicago office supports employees, members, and visitors by maintaining a professional environment, coordinating equipment and workspace needs, and providing concierge-level support during member training events. The Office Manager also leads workplace safety initiatives and represents GFOA on building-related matters.

This is a full-time, onsite position based in GFOA’s Chicago office, Monday through Friday.

GFOA offers a generous benefits package, including a retirement match program, health insurance, dental, and vision. Our organization is committed to fostering a culture of learning, collaboration, and trust. GFOA values the strength that diversity of all kinds brings to the workplace. GFOA is an equal opportunity employer.

Job duties will include but are not limited to:

Event & Guest Services

• Serve as the primary point of contact during on-site member training events.
• Coordinate logistics, room setup, and hospitality for a professional guest experience.
• Assist with light furniture moves and event setup.

Office & Facilities Management

• Coordinate and support efforts to ensure an organized and professional office      environment.
• Coordinate office maintenance and facility updates.
• Represent GFOA on the building’s tenant council.

Administrative & Employee Support

• Oversee purchase and organization of office supplies.
• Partner with HR to support onboarding and workstation setup.

Furniture & Equipment Coordination

• Manage requests for new or different furniture and equipment.
• Ensure ergonomic and functional needs are met.
• Oversee procurement and setup of office furniture and equipment.

Safety & Emergency Preparedness

• Coordinate safety training and emergency drills with building management.
• Maintain compliance with workplace safety regulations.

Requirements

The Ideal Office Manager will have:

• Experience in hospitality or in hospitality-adjacent roles.
• Hands-on experience working in office settings and a practical understanding of the day-to-day needs of a well-functioning workplace. 
• Strong organizational, problem-solving, and multitasking skills.
• Excellent communication and interpersonal abilities.
• A proactive, customer service mindset.
• Familiarity with workplace safety protocols.
• Ability to lift up to 50 pounds.

Starting Salary Range
$60,000 – $75,000

About GFOA
Established in 1906, GFOA is dedicated to advancing excellence in state and local government financial management to help build thriving communities. Our 27,000+ members across the United States and Canada rely on GFOA to provide timely information, practical educational opportunities, high-quality publications, and current best practices.