OR Scheduling Coordinator, full time days

Job Description

Be a part of a world-class academic healthcare system, UChicago Medicine, as a OR Scheduling Coordinator on our Operating Room Team located in our DCAM Operating Room. At UChicago Medicine, we bring the world’s most innovative approaches to patients with all conditions, from common to complex. You will have the ability to work with physicians that are constantly pushing the bounds of possibility forward, conducting groundbreaking research and providing lifesaving, personalized patient care.This position is 100% onsite opportunity. You will need to be based in the greater Chicagoland area.  

As a OR Scheduling Coordinator, you will be responsible for the coordination and oversight of surgical scheduling operations. This role partners closely with physicians, patients, and office teams to ensure accurate, timely scheduling, proper documentation, and seamless case preparation within the EMR system. In addition to managing surgical block schedules and required consents, this position is cross-trained to support front desk operations and insurance verification, contributing to a smooth and efficient patient experience.

Essential Job Functions

• Coordinate and schedule surgical cases, prepare consents, and maintain surgical block schedules to ensure efficient operating room utilization.
• Communicate with surgeons’ offices to verify patient records, CPT codes, and procedural details; proactively coordinate and communicate schedule changes with appropriate departments and staff to optimize room and equipment usage.
• Verify patient insurance coverage and registration information; obtain pre-authorizations and approvals; communicate with insurance carriers; and prepare accurate good faith estimates.
• Maintain effective working relationships with physicians, leadership, and staff across the Medical Center; collaborate with UCM entities to gather information, resolve issues, support projects, and fulfill committee or departmental assignments as directed.
• Support physician credentialing processes for both the Hospital and Ambulatory Surgery Center (ASC) by partnering with the UCM Medical Staff Office to ensure timely and accurate completion of required documentation.
• Perform front desk responsibilities, including patient registration and payment collection.
• Complete additional duties and special projects as assigned.

Required Qualifications

• 2+ years of relevant experience in healthcare setting
• Minimum 1 year of work experience in surgery scheduling
• Ability to react calmly and effectively in emergency situations
• Ability to utilize electronic medical record system(s)
• Ability to maintain confidentiality of patient information
• A thorough understanding and knowledge of medical terminology, different surgery types, CPT codes, medical equipment

Education

• High School Diploma/GED required
• Bachelor’s Degree preferred

Licensure

• Cardiopulmonary Resuscitation (CPR) certification must be obtained within 30-days of hire.

Position Details

• Job Type/FTE: 1.0, Full-time
• Shift: Days
• Work Location: Onsite - Hyde Park 
• Unit/Department: DCAM-OR
• CBA Code: Non-Union

Why Join Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits.  The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.