Human Resources Coordinator

Omni Chicago Hotel

Experience Chicago’s stunning architecture, lakefront beauty, and vibrant culture while building a career with purpose at Omni Chicago Hotel. There is something for everyone in Chi-Town; world class music, theater, dining, museums, sports, and shopping to name a few. Standing tall on the world-famous Mag Mile, our AAA Four Diamond all-suite hotel is just steps away from high end retail stores, world class dining, and many of the most popular tourist attractions in Chicago.

At Omni we are known for our quality and exceptional service that delivers “The Most Magnificent Memories on the Mile.” We only hire the best to ensure we continue our longstanding tradition. Omni Chicago’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, and the pride that comes from working for a company with a reputation for exceptional service. What truly sets us apart is our team. We foster a culture that values learning, growth, and empowerment, offering opportunities for advancement and a workplace where everyone can thrive. If you are a friendly, motivated person, with a passion to serve others, the Omni Chicago Hotel may be your perfect match.

Overview:

To provide administrative support to the Human Resources Department. To support the Human Resource function by providing a warm greeting and environment for all associates in the Associate Services Center. 

Responsibilities:

• Assist with pre-screening of line position applicants.
• Assists with the completion reference checks on those applicants whom the hotel has identified as potential employees.
• Make appointments with department heads and candidates for interviews.
• Assist with processing of new hire paperwork.
• Maintain job requisition and associates logs.
• Ensure all P.I.F.'s have the appropriate signature for processing.
• Enter all associate data into Dayforce
• Maintain orderliness of office supplies and equipment.
• File and maintain files.
• Answer phones and phone inquiries.
• Type memos and other correspondence.
• Surface all managerial/hourly reviews, with appropriate forms to appropriate manager at least one month in advance of actual review date.  Track and monitor timely completion.
• Assist HR Director and Manager in the training of the Hotel Orientation Program.
• Collect, sort and distribute office mail.
• Administer employee benefit information, educate associates on benefits process, and assist in annual open
  enrollment.
• Support off boarding process by: terming all personnel files and maintaining exit interview log.
• Responsible and coordinate all associate event functions.
• Maintain correct records of all associates anniversary dates and birthdays to receive positive recognition by
  the company.
• Serve as initial point of contact in office, support associates, arrange meetings and appointments, track and manage calendars, answer and direct all incoming: calls, faxes, and emails.
• Coordinate Career Fair in different universities.
• Complete other duties as assigned by management. 

Qualifications:

• Relevant hospitality and/or customer service/administrative experience
• Accounting/ Finance experience preferred.
• College Degree; Preferably in hospitality or human resources management
• Highly motivated self starter focused on quality, organization, guest service and teamwork.
• High level of written and verbal communication skills.
• Computer proficiency; specifically with Microsoft Office and Windows. 
• The ability to work in a fast paced high pressure work environment while executing delegated tasks and assignments
• Highly motivated self starter focused on quality, organization, guest service and teamwork.
• Fluent in other languages, Spanish or Chinese preferred.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster. 

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.