Office Coordinator-Counseling Center

Office Coordinator – Counseling Center

Job Overview

• Responsible for assisting the counseling center staff to execute their responsibilities effectively and efficiently.
• This position is a direct report to the Director of the Counseling Center.
• Position is 0.75 (FTE). The hours for this position are 40 hrs/week, 9 months a year. This position pays approximately $20/hr.

Duties and Responsibilities

• Receive students, faculty, and staff in a professional, cordial manner.
• Coordinate the administration of consent forms and initial assessment documents and make new client profiles in electronic record keeping system.
• Schedule appointments and answer phones for the counseling staff, coordinate schedules, monitor schedule changes and notify parties affected, and manage wait list.
• Maintain files of correspondence, student records, and office documents, including budget and expenditures.
• Develop and type correspondence, forms, reports, publicity documents, and other materials.
• Develop, coordinate, and operate data processing in conjunction with statistical reports, budgets, word processing, and electronic files as appropriate.
• Assist the counseling staff in the development and production of counseling budgets, publicity documents, and counselor evaluations. Monitor department payroll recording.
• Assist the Director in the coordination and implementation of outreach events including but not limited to, De-Stress Fest, therapy dog visits and the like.
• Inventory and order office supplies and maintain reception/hospitality supplies.
• Maintain the appearance and décor of the counseling suite and reception area.

This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned. 

Professional Qualifications

• Bachelor’s degree preferred
• Organizational and administrative skills
• Good interpersonal and communication skills
• Word processing skills

Faith Qualifications

• Affirmation of the Wheaton College Statement of Faith as a faithful expression of one’s own theological convictions
• Affirmation of the biblical standards for Christian character and God-honoring behavior described throughout the Wheaton College Community Covenant, and promise to adhere to them in personal practice
• Support of the Wheaton College Christ-Centered Diversity Commitment, the Gender Equity Vision Statement, and the College’s Convictions on Human Sexuality.  These commitments can be found on the Wheaton College website.

Physical Requirements 

The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 10 pounds.

FLSA Status - Non Exempt

Updated August 2026