About the Job

We’re looking for an energetic, highly organized and detail-loving Event Coordinator to help bring Smokeball’s nationwide events program to life! In this role, you’ll play a key part in planning, coordinating, and executing impactful events that elevate our brand and create memorable experiences for our clients, partners, and teams.

From managing vendors and event logistics to keeping CRM and project management systems running smoothly, you’ll be at the center of all the action, supporting our Sales and Partnerships teams before, during and after every event. You’ll also help bring our flagship event, “Spark,” to life by assisting with planning and on-the-ground execution.

If you thrive in fast-paced environments, love bringing moving pieces together, and enjoy creating seamless event experiences, this is the perfect opportunity to make a big impact in the legal tech space.

Key Responsibilities

Event Coordination 

Manage end-to-end event logistics, including vendors, sponsorships, booth requirements, budgets, timelines, inventory, shipping, and event documentation/briefings.

Cross-Functional Collaboration 

Collaborate with Sales, Partnerships, and Marketing teams to align on event goals, staffing, deliverables, marketing assets and event communications.

Event Execution & Support 

Serve as a key point of contact during events, providing real-time support to internal teams and sales contacts as needed

Support the coordination and execution of Smokeball-hosted events, including our flagship event, “Spark”

Post-Event Follow Up & Reporting 

Manage post-event follow-up, including lead verification, CRM uploads, lead allocation, and tracking closed deals

Reconcile event budgets and reporting, while sharing results and recommendations with leadership to support future event strategy

What we're looking for:

3+ years’ experience in event coordination, operations, trade shows, or conference support in fast-paced environments

Strong organizational, project management, and problem-solving skills with the ability to manage multiple priorities independently

Experience managing event logistics, vendors, shipments, inventory, timelines, and onsite execution

Excellent communication and cross-functional collaboration skills, with confidence supporting stakeholders and teams during live events

High attention to detail, accountability, and adaptability in deadline-driven environments

Proficiency with Salesforce (or similar CRM), project management tools, Microsoft Office, Slack, and shared drives

Passion for operational excellence and delivering high-quality event experiences

Willingness to travel as needed

Compensation

$60,000-80,000 base salary/ year

What's in it for you?

Competitive Salary

Work-Life Balance: 20 vacation days, 3 reboot days, birthday off, volunteer time, and more!

Benefits: Excellent medical, dental, vision coverage. 401(k) match, & monthly wellness stipend

Parental leave

Office lunch and loads of snacks

And of course...the SWAG!

Want to Know More?

Why do we do what we do? Where did the name ‘Smokeball’ come from? What are our values? Learn more here!

*Smokeball values diversity & inclusion and is proud to be an Equal Employment Opportunity employer. Smokeball considers all individuals seeking employment without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected characteristic.

If you’re excited about this role, we encourage you to apply even if your experience doesn’t check every box.

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