Contract Specialist (Full-Time, Days)

Compensation range:

Your rate of pay will be based on applicable experience

Enloe Health is a Level II Trauma Center located in beautiful Northern California. We offer a full array of medical services, and our mission is to elevate the health of the communities we serve. As a Planetree organization, we place high value on hiring the right team to care for our patients and their families—care that is steeped in compassion, human connection, and mutual support. If you feel called to make a meaningful impact through empathetic, person-centered care, and thrive in a culture that values collaboration and purpose, we welcome you to join our team.

POSITION SUMMARY: 

The Contract Specialist manages the full lifecycle of an agreement. They facilitate the contract administration process for their assigned department(s), including research and analysis, drafting and preparing, negotiating and overseeing contracts withing our Contract Lifecycle Management software.   The Contract Specialist is responsible for providing the initial review of an agreement  and then routing for appropriate approvals.  They must use critical thinking and detailed communication skills to request changes with vendors, then prepare final drafts for signatures. They will also distribute final agreements to the vendor and request  all pertinent supporting documentation (BAA, W9, PO’s, SOW, etc.).  They provide excellent communication to internal and externals vendors, managers and leadership teams regarding status of an agreement undergoing a review process. They  maintain and update their assigned contract database and will generate and analyze various  reports. Additional responsibilities include  drafting contract amendments, term extensions and letters, following up on outstanding signatures and facilitating communication regarding contract issues. They will also attend  contract review meetings as assigned and participate in special projects to support the organization’s contracting objectives. The primary focus of this position is on either IT or general contracts; however, will assist with all contracts (physician, IT, general) as needed.

EDUCATION / TRAINING / EXPERIENCE:

Minimum:

• Three years working in an office environment performing general clerical duties including experience utilizing computers and Microsoft Office programs  OR Associates degree of higher in Business Administration, Legal Studies, Finance or related field.
• Demonstrated ability in managing multiple priorities simultaneously while maintaining accuracy, compliance and required expectations.

Desired:

• Working knowledge of contract administration concepts, contract terminology, terms & conditions, risk identification and standard contracting practices.
• Experience working in a healthcare or hospital environment
• Experience using a Contracts Management system.

SKILLS / KNOWLEDGE / ABILITIES:

Strong critical thinking skills are essential and are the most important competency for this position. The Contract Specialist, with provided training, must be able to analyze contract terms, identify potential risks, evaluate complex situations, exercise sound judgment, and develop effective solutions while ensuring compliance with organizational policies and procedures. Excellent communication skills are equally important, with the ability to establish and maintain positive working relationships and interact professionally with Senior Team, managers, employees, physicians, consultants, attorneys, vendors, and other internal and external stakeholders. Must possess exceptional written and verbal communication skills, including strong grammar, punctuation, spelling, and document formatting abilities. Strong organizational and time management skills are required to effectively prioritize multiple assignments, manage competing deadlines, and maintain a high level of accuracy in a fast-paced environment. The ability to independently manage work, follow through on detailed tasks, and adapt to changing priorities is essential. This role requires a high degree of professionalism, sound judgment, discretion, and the ability to maintain strict confidentiality at all times. The Contract Specialist must comply with HIPAA regulations and all organizational policies and procedures related to privacy, confidentiality, and information security.

Benefits Information

Enloe offers a comprehensive and competitive benefits package to all eligible employees, including, but not limited to:

• $0 premium medical plan to include vision insurance
• Prescription and dental group insurance
• Retirement with employer match
• Generous paid time off (PTO) plan that starts accruing immediately and can be used as it's earned
• Extended Sick Leave
• Flexible Spending Accounts for unreimbursed medical expenses and dependent care
• Employee Assistance Program
• Educational Assistance

Please visit the employee benefits page at http://www.enloe.org/benefits to get more in-depth benefits and coverage information or email recruiter@enloe.org to receive a full summary of benefits.