College Operations Coordinator

Current Xavier University employees must apply to the internal career site by logging into Workday

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Xavier University’s College of Arts and Sciences is seeking two College Operations Coordinators to provide administrative budgetary, clerical, and event support. The ideal candidate will be an adaptable problem-solver with excellent communication skills and impeccable attention to detail. The ability to multitask and work with diverse populations is essential to the position.

JOB RESPONSIBILITIES:

• Monitor and manage budgets for the departments within the College of Arts and Sciences.
• Serve as the primary buyer for Xavier’s e-Procurement system purchases for several academic departments.
• Prepare forms necessary for completing miscellaneous financial transactions in support of all areas.
• Provide the day-to-day operational support to academic departments to include assistance with hiring needs, reporting, website updates and responding to student and faculty inquiries.
• Assist in the building, editing, and updating of course schedules.

JOB REQUIREMENTS:

• High School Diploma or equivalent. Bachelor’s Degree preferred
• Minimum three years of administrative experience
• A demonstrated skill within Microsoft Office programs, including high proficiency with Excel
• Excellent customer service skills
• Ability to master and organize details
• Ability to work both independently and collaboratively
• Effectively prioritizes tasks to manage multiple projects

PREFERRED QUALIFICATIONS AND EXPERIENCE:

• Experience with Workday Finance and Banner Student
• Experience in academic organizations

To ensure consideration, qualified/interested applicants must submit a cover letter and resume on Xavier University's website.  Review of applications will start on January 23, 2026 and will be accepted until the position closes at the University’s discretion. 

Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.

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Benefits - applies only to full-time positions: 

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family.  Eligibility varies by position and employment class: 

• Comprehensive insurance plans including medical, dental, vision and prescription coverage.

• Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.

• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.

• Generous paid time off work options including vacation, sick leave and holidays.

• Tuition remission for employees and their eligible dependents.