Administrative Secretary

*Admin Secretary - Good Sam Environmental Services *

Make a difference every day as an Admin Secretary at TriHealth. Join a compassionate, servant led team committed to excellence in patient care service while working in a supportive, high-energy environment.   

We offer career growth opportunities and a  comprehensive benefits package.   

Apply today and grow your career with a team that truly values you.  

Location: Good Sam Hospital, 375 Dixmyth Ave Cincinnati, OH 45220

 Work Schedule: 

• Full-Time (40 hours weekly) 
• Monday - Friday 

 Incentives & Benefits: 

Comprehensive benefits package—including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement. Please view our benefits page https://careers.trihealth.com/what-we-offer/benefits

Job Overview:

This position provides administrative support for Department Directors. Exercises diplomacy in all facets of the job, coordinates activities as scheduling meetings, including preparing minutes, meeting materials, maintaining agendas and meeting schedules, and prepares routine reports including data gathering and summarizing of data.

Job Requirements:

High School Diploma or GED Degree (Required)
5 - 7 years experience in a related field (Required)
Knowledge of MS Office Suite and multi-line phones

Job Responsibilities:

Acts as Initial phone contact and resource for resolving initial inquiries. Tracks and insures follow-up. 
Coordinates requests for information. Tracks and insures follow-up. 
Creates correspondence, develops databases, spreadsheets, word processing through 
Maintain calendars, prioritizes necessity of meeting and location, coordinates agenda, materials, facility and presentation needs. 
Prepares routine reports including data gathering and summarizing of data, i.e. budget variance summary. Coordinates correction and submission bi-weekly matrix summary edits including vacation and missing clock-in/out times. Prepares and maintains PA forms approval to HR. 
Prioritizes incoming mail/e-mail/voice mail for action. Responds as appropriate on behalf of the recipient. Forwards as appropriate to recipient. Tracks and insures follow-up.

Working Conditions:

Climbing - Rarely 
Hearing: Conversation - Consistently 
Hearing: Other Sounds - Frequently 
Interpersonal Communication - 
Kneeling - Occasionally 
Lifting 50+ Lbs. - Rarely 
Pulling - Rarely 
Pushing - Occasionally 
Reaching - Rarely 
Sitting - Consistently 
Standing - Rarely 
Stooping - Occasionally 
Talking - Consistently 
Use of Hands - Consistently 
Color Vision - Occasionally 
Visual Acuity: Far - Frequently 
Visual Acuity: Near - Consistently 
Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS... 
• Welcome everyone by making eye contact, greeting with a smile, and saying "hello" 
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist 
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS... 
• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met 
• Offer patients and guests priority when waiting (lines, elevators) 
• Work on improving quality, safety, and service

Respect: ALWAYS... 
• Respect cultural and spiritual differences and honor individual preferences. 
• Respect everyone's opinion and contribution, regardless of title/role. 
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS... 
• Value the time of others by striving to be on time, prepared and actively participating. 
• Pick up trash, ensuring the physical environment is clean and safe. 
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS... 
• Acknowledge wins and frequently thank team members and others for contributions. 
• Show courtesy and compassion with customers, team members and the community