Construction Project Assistant

OUR CULTURE & VALUES

We are open and HONEST. Our relationships are built on trust and thrive on communication. 

We hold ourselves and each other ACCOUNTABLE; united by our commitment to the team and to the customer.

We are people on the front lines, ensuring the SAFETY of our teammates and the success of every project. 

We are building a place where ideas are born; diversity is celebrated, and CONTINUOUS IMPROVEMENT is the only path. 

We are PASSIONATE. About our work. About having fun. And about becoming a better, smarter, stronger version of ourselves.

PURPOSE

The Project Assistant I leverages the time of all project team members by providing administrative, basic accounting, and document organization support necessary for successful construction project procurement and execution. This role also involves performing specific corporate duties assigned by authorized personnel and undergoing periodic rotational tasks within the organization.

RESPONSIBILITIES

Project Administration:

• Creation, organization, maintenance, and distribution of:
  • Weekly progress reports
  • Drawing index
  • Insurance and Workman’s Compensation certificates
  • Safety Policy for project vendors
  • Subcontractor compliance documentation
  • Operation and Maintenance (O&M) manuals
  • As-built drawings
• Assistance in proposal creation and preparation
• Meeting notes creation
• Scheduling project team daily calendar

Project Accounting:

• Uploading estimates into Viewpoint
• Assisting in processing invoices
• Updating forecasting
• Creating client billings
• Aged receivable follow-up
• Generating subcontracts and purchase orders
• The job description outlines primary responsibilities but does not limit additional duties that may be assigned by authorized personnel. All tasks are essential functions subject to modification for accommodation purposes.

QUALIFICATIONS & EXPERIENCE

• High School diploma with accounting emphasis
• Proficiency in Word, Excel, PowerPoint, Adobe Acrobat, or Bluebeam
• Desired experience in the construction industry
• Ability to comprehend and communicate effectively with diverse audiences through various mediums, including written reports, business correspondence, and presentations.
• Proficiency in numerical calculations, including discounts, percentages, and basic algebraic concepts.
• Capacity to analyze problems, gather data, and make informed decisions based on factual evidence, while also interpreting technical instructions.

BENEFITS

• 401(k) with company match
• Zero out of pocket cost insurance plans
  • Medical 
  • Dental
  • Vision
  • LAD&D
  • Short and Long term Disability
• PTO
• Wellbeing Days
• Cell Phone Reimbursement

EEO Statement

Miller Valentine is proud to be an Equal Opportunity Employer. We are committed to providing an experience free from discrimination of race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or other characteristics in accordance with and as protected by all applicable laws. We empower our people, trust their talents, and believe that each individual brings in new energy and influence. Everyone's ideas matter and can make a difference. You are encouraged to read more about our commitment to diversity and inclusion on our website.

Miller Valentine is a drug free workplace. Drug / alcohol and criminal background screens are a condition of employment.