Maintenance Planner & Reliability Coordinator

Maintenance Planner & Reliability Coordinator

Position Summary

The Maintenance Planner & Reliability Coordinator is responsible for driving proactive maintenance planning, CMMS administration, preventative maintenance coordination, spare parts management, and contractor coordination. This role plays a critical part in transitioning the organization from reactive maintenance practices to a structured, reliability-focused maintenance program.

The position serves as a key owner of the company's new CMMS platform and is responsible for maintaining accurate maintenance data, asset records, preventative maintenance schedules, and spare parts information. Success in this role requires a highly organized, detail-oriented individual who can effectively coordinate maintenance activities across internal teams, vendors, and contractors while supporting long-term equipment reliability and operational readiness.

Key Responsibilities

Maintenance Planning & Scheduling

• Update and maintain preventative maintenance schedules across the facility

• Schedule maintenance activities to reduce reactive downtime and emergency work

• Coordinate maintenance activities with scheduling to minimize production disruption

• Ensure maintenance work orders are properly prioritized, scheduled, and completed

• Support shutdown planning and maintenance scheduling activities

CMMS Administration 

• Maintain accurate and organized asset, spare parts, PM, and work order information

• Ensure CMMS data integrity, consistency, and standardization

• Support development and continuous improvement of maintenance procedures

• Generate maintenance reports and support KPI tracking

• Drive accountability and consistency in CMMS usage

Reliability & Preventative Maintenance

• Support reliability initiatives through proactive maintenance planning

• Coordinate PM frequencies, procedures, and standardization efforts

• Track PM compliance and overdue maintenance activities

• Support failure analysis and continuous improvement initiatives

• Assist with long-term equipment reliability planning

Spare Parts Management

• Maintain accurate spare parts inventory records in the system and physically

• Coordinate spare parts ordering and replenishment activities

• Monitor critical spare inventory levels to prevent downtime risks

• Support inventory audits, cycle counts, and inventory standardization efforts

Vendor & Contractor Coordination

• Coordinate vendors, contractors, and service providers to ensure work is properly planned and executed

• Support contractor scheduling, work scope alignment, and completion follow-up

• Maintain effective communication between contractors, Maintenance, Operations, Engineering, and Supply Chain

• Build strong working relationships with external service providers

Process Improvement & Coordination

• Support maintenance process standardization and continuous improvement efforts

• Help improve maintenance KPI visibility and reporting

• Assist in developing scalable maintenance planning and scheduling processes

• Collaborate with Operations, Engineering, Supply Chain, and leadership teams to align maintenance priorities

Qualifications

• Associate's or Bachelor's degree in Maintenance, Engineering, Industrial Technology, Operations, or related field preferred

• 3+ years of maintenance planning, CMMS administration, maintenance coordination, or industrial maintenance experience preferred

• Experience in manufacturing, chemical, industrial, or process operations environments preferred

• Experience using MaintainX, SAP PM, Maximo, or similar CMMS platforms

• Strong organizational, communication, and planning skills

• Strong attention to detail and ability to manage multiple priorities

• Proficiency with Microsoft Excel and reporting tools preferred