Human Resources Administrator

Job Summary

The Human Resources Administrator is responsible for performing HR-related duties at a professional level and works closely with the Human Resources team. This position supports and administers a variety of HR functions, including recruitment and employment, onboarding, policy implementation, benefits administration, employee relations, and compliance with employment laws and regulations. The Human Resources Administrator serves as a resource for associates and management while helping to ensure the effective delivery of HR programs, processes, and services.

Essential Duties and Responsibilities

• Supports the day-to-day operations of the Human Resources department.
• Maintains accurate and up-to-date employee files, records, and documentation.
• Performs periodic audits of HR files and records to ensure required documentation is complete and properly filed.
• Assists with recruitment activities, onboarding, and new hire orientation.
• Maintains employee data within HR systems and assists with HR-related correspondence and communications.
• Assists HR management with policy administration, hiring processes, and compensation administration.
• Conducts exit interviews and stay interviews and provides feedback to the HR team as appropriate.
• Maintains and updates job descriptions and other HR documentation.
• Tracks and maintains HR reports, spreadsheets, and metrics.
• Assists and responds to routine employee inquiries.
• Supports the HR team in the preparation of presentations, meetings, training materials, and special projects.
• Participates in organizational committees and assists with employee engagement and office events.
• Maintains confidentiality of sensitive employee and company information at all times.
• Continuously develops HR knowledge through training, education, and professional development opportunities.
• Performs other duties as assigned.

Knowledge and Skills

• Strong organizational skills with exceptional attention to detail.
• Ability to organize, prioritize, and manage multiple tasks, deadlines, and competing priorities in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills, with the ability to communicate professionally and effectively with employees and management.
• Strong analytical, research, critical thinking, and problem-solving skills.
• Ability to provide guidance, support, and information to employees and team members in a professional and customer-focused manner.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Proficiency in maintaining HR records, reports, databases, and documentation with a high degree of accuracy.
• Strong time management skills and the ability to handle multiple priorities while meeting deadlines.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Education and Experience

• 0 – 1 years’ (relevant) experience in Human Resources field preferred.
• Associate’s degree or Bachelor's degree preferred but not required.  Equivalent experience will be considered.

Physical and Other Requirements

• At times, as business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job.
• The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • While performing the duties of this job, the employee is regularly required to sit and stand;
  • The employee must occasionally lift and/or move up to 10lbs and;
  • Specific vision abilities are required within this position.
• Occasional travel (approximately 10% or less) may be required in this position.
• Reasonable accommodations may be made to enable employees to perform the essential functions. 

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.